Office Specialist II

Be the Friendly Face That Keeps a School Running

As an Office Specialist II, you'll do much more than answer phones and manage paperwork—you'll help create a welcoming, organized, and supportive environment where students, families, and staff can succeed.

This position plays an essential role in the daily life of a school by providing outstanding customer service, supporting students and families, assisting school administration, and ensuring office operations run smoothly. Whether you're welcoming visitors, helping a new family enroll, managing attendance, or assisting with school events, your work helps create a positive experience for everyone who walks through the doors.

Why This Role Matters

As an Office Specialist II, you will:

• Create a welcoming and positive first impression for students, families, staff, and visitors.
• Help ensure daily school operations run efficiently and effectively.
• Support student success by assisting with attendance, registration, student records, and a variety of student services.
• Serve as a dependable resource for school staff while helping maintain an organized and responsive front office.
• Contribute to a safe, supportive, and student-centered school environment.

What You'll Do

This dynamic position combines customer service, organization, technology, and student support. Key responsibilities include:

• Greeting visitors, answering phones, and providing excellent customer service to students, families, staff, and community members.
• Supporting school administration with office operations, scheduling, communications, and special projects.
• Assisting with student registration, attendance, records, and other confidential information.
• Preparing correspondence, newsletters, announcements, reports, and other school communications.
• Managing office supplies, records, and routine administrative processes.
• Assisting with school events, student lunch services, homework requests, and other student support activities.
• Training and supporting student office aides.
• Maintaining confidentiality while working accurately in a fast-paced environment with frequent interruptions.

Position Details & Benefits

This is a full-time position (8 hours per day) that requires flexibility, strong organizational skills, and the ability to balance multiple priorities throughout the school day. The hourly rate is $18.42 to $23.77 per hour (Column I of the 2025-26 Classified Wage Schedule).

In addition to meaningful work that directly supports students and schools, this position offers a robust benefits package, including employer-paid family health insurance, PERS retirement benefits, paid holidays, paid personal leave, and paid sick leave.

What We're Looking For

• High School Diploma or GED.
• Two years of secretarial, administrative support, or related experience, or an equivalent combination of education and experience.
• Ability to maintain confidentiality and exercise sound judgment.
• Bilingual or multilingual skills are preferred, particularly the ability to communicate effectively in both English and Spanish. Candidates who successfully pass the District's bilingual proficiency assessment and serve as an interpreter will receive a 5% bilingual differential.
• Strong communication, organizational, computer, and customer service skills.
• Prior experience working in a school office setting is preferred.

We value diverse experiences and encourage candidates from both traditional and nontraditional backgrounds to apply, even if they do not meet every qualification listed. Preference will be given to applicants with work or lived experience serving culturally, linguistically, and racially diverse communities.

Join a Team That Makes a Difference

Every phone call answered, student assisted, family welcomed, and task completed helps create the conditions for student success. If you're looking for an opportunity to make a meaningful impact while helping a school run smoothly, we'd love to hear from you.

For a complete job description, please see the Office Specialist II job description.

We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application. Preference will be given to those applicants with work or lived experience with culturally, linguistically and racially diverse communities.