Inventory Control Specialist

Job Description

Job Description

Inventory Control Specialist 2

Position Overview

We are seeking a detail-oriented and organized Inventory Control Specialist 2 to oversee and maintain accurate inventory records, coordinate the distribution of supplies and equipment, and support inventory management operations across multiple locations.

The ideal candidate will have experience in inventory control, computerized inventory tracking systems, recordkeeping, and asset management. This position requires strong analytical skills, attention to detail, and the ability to coordinate with multiple departments to ensure inventory accuracy and compliance with established procedures.

Key Responsibilities

Inventory Management & Control

• Coordinate, monitor, and maintain inventory of materials, supplies, equipment, and fixed assets.
• Receive, inspect, distribute, and track inventory to ensure accurate records and proper handling.
• Enter, update, and verify inventory information using computerized inventory management systems.
• Monitor inventory levels and identify discrepancies, shortages, or errors.
• Prepare inventory reports and maintain documentation for audits and recordkeeping.
• Conduct physical inventory counts and random audits at various locations.
• Ensure inventory records are accurate, organized, and up to date.

Asset Management & Surplus Property

• Assist with developing and implementing inventory control policies and procedures.
• Monitor the receipt, transfer, and disposal of surplus or outdated equipment.
• Coordinate the disposal of unused, damaged, or obsolete materials and equipment.
• Maintain accurate records of equipment transfers, surplus property, and asset disposal.
• Ensure inventory and equipment disposal activities follow applicable policies and regulations.

Inventory Auditing & Reporting

• Prepare annual inventory reports and supporting documentation.
• Review inventory data to identify discrepancies and recommend corrective actions.
• Perform physical inventory audits and verify inventory against computerized records.
• Evaluate inventory processes and recommend improvements to increase efficiency and accuracy.
• Maintain accurate records for internal reviews and external audits.

Department Coordination & Training

• Communicate with warehouse staff, administrative teams, and other departments regarding inventory procedures.
• Coordinate inventory activities across multiple locations.
• Provide guidance and training to employees on inventory control procedures and equipment tracking.
• Participate in meetings to discuss inventory management, operational procedures, and process improvements.
• Respond to inventory-related questions and resolve issues professionally.

Qualifications & Requirements

Education & Experience

Candidates should meet one of the following qualification pathways:

• At least 18 months of training or experience in inventory control , plus 9 months of experience or 3 courses in electronic data processing related to inventory control, and 3 months of experience or 1 course in public relations.
• At least 9 months of experience in a comparable Inventory Control Specialist position.
• An equivalent combination of education, training, and experience that meets the qualifications above.

Required Skills

• Knowledge of inventory control procedures, asset management, and inventory tracking systems.
• Experience using computerized inventory systems and entering accurate data.
• Strong recordkeeping, documentation, and organizational skills.
• Ability to perform inventory audits and identify discrepancies.
• Basic mathematical skills, including calculations involving decimals, fractions, and percentages.
• Understanding of basic bookkeeping and inventory reporting procedures.
• Ability to analyze information, solve problems, and recommend improvements.
• Strong written and verbal communication skills.
• Ability to work independently and coordinate with multiple departments.
• Ability to prepare reports, procedures, and written instructions.

Preferred Qualifications

• Experience with warehouse operations, inventory management, or supply chain coordination.
• Familiarity with fixed asset tracking and surplus property disposal.
• Experience with inventory auditing and compliance procedures.
• Proficiency in Microsoft Excel and inventory management software.
• Previous experience providing employee training or procedural guidance.

Physical Requirements

• Ability to lift and move materials or equipment weighing approximately 25–30 pounds .
• Ability to perform physical inventory inspections and counts.
• Ability to work in office, storage, or warehouse environments as needed.
• Ability to travel between assigned locations for inventory audits, meetings, or inspections as required.