Media Relations/Meeting Planner(s)

Job Description

Job Description

2 Available Positions

• Meeting Planner
• Senior Meeting Planner

The Media Relations Meeting Planner(s) ? are responsible for the management and timely execution of contract deliverables for the planning of public and media materials and events ranging in size from 25 to 350 participants. The successful candidate will have experience working for a federal agency, member of Congress, senior industry executive and/or a nonprofit organization in the area of public affairs, media relations, arranging press conferences, writing and posting social media as well as logistical event management. This is a hybrid position offering some telework. Some travel required ? 25%.

Typical Duties /Responsibilities

• Provides full-cycle management and support for virtual and in-person meetings of ranging from 25 to 350 participants.
• Manages the development and maintenance of event databases and solicits appropriate vendor quotes to determine selection based on cost analysis and manages vendor agreement(s).
• Interfaces with client and project team members to produce quality materials and complete timely project/conference-related deliverables within client requirements.
• Travels up to 25% of the time outside of the tri-state metropolitan area.
• Performs other duties and responsibilities as assigned.

Senior Meeting Planner ? Additional Duties

• Coordinates speechwriting, congressional notification, public engagement activities, news advisory and releases, and media interviews.
• Solicits hotel and vendor contracts; monitors overall conference budget relative to event costs to ensure meetings are completed within budget parameters.
• Presents creative ideas to generate media and public interest in organizational activities and projects and be able to convert complex materials into easy-to-understand communications to inform the general public.

Qualifications and Requirements:

• College degree required or minimum of four (4) years equivalent work experience. Advanced degree may be substituted for two (2) years of experience.
• Minimum of two plus (2+) years of experience in planning government meetings;
• Experience with virtual meeting platforms such as Zoom or MS Teams required.
• Proficient with the use of Microsoft Office 365 required.
• Certified Meeting Planner Certification (CMP) or Certified Government Meeting Planner Certification (CGMP) desired. Other certifications in Meetings/Events Planning are a plus.
• Knowledge and experience using SharePoint and Cvent for meeting planning is required.
• Knowledge of Federal Travel Regulations (FTR) desired.
• Detail oriented with a high level of organizational and interpersonal skills
• Ability to manage multiple tasks and meet deadlines
• Excellent people skills in dealing with clients, vendors, and internal staff
• Ability to prioritize and meet tight and diverse timelines
• Ability to work both independently and as part of a dedicated team

Senior Meeting Planner ? Additional Qualifications

• Minimum of 4+ years of experience in a marketing, communications and public policy environment.
• Experience with creating comprehensive social media and communication strategies, using social media marketing technologies to increase visibility, customer and traffic across subject matters.
• Ability to conduct research on current benchmark trends and audience preferences
• Ability to design and implement social media strategy to align with program goals and messaging

Salary Ranges:

• Meeting Planner (MP) ? $50K ? $53K
• Senior Meeting Planner (SMP)? $75K ? $80K