Accounting Specialist

Job Description

Job Description

The Accounts Receivable Clerk is responsible for supporting the financial operations of a fast-paced food manufacturing facility by ensuring the accurate and timely processing of customer invoices, collections, cash applications, account reconciliations, and related accounting activities. This position plays a critical role in maintaining cash flow, supporting customer relationships, and ensuring compliance with company policies and accounting standards.

The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities while working collaboratively with Sales, Customer Service, Operations, Warehouse, and Finance teams.

Essential Duties and Responsibilities

Accounts Receivable Management

• Generate and distribute customer invoices accurately and timely.
• Apply customer payments received via ACH, wire transfers, checks, and credit cards.
• Monitor and maintain customer account balances and aging reports.
• Follow up on past-due accounts and communicate with customers regarding payment status.
• Research and resolve customer billing discrepancies, deductions, and short payments.
• Process customer credit memos and adjustments in accordance with company policies.
• Review customer purchase orders and shipping documentation to ensure billing accuracy.

Customer Support

• Respond promptly to customer inquiries related to invoices, statements, payments, and account balances.
• Work closely with Customer Service and Sales teams to resolve customer disputes and collection issues.
• Maintain positive professional relationships with customers while ensuring timely collections.

Reporting and Reconciliation

• Reconcile accounts receivable subledger to the general ledger.
• Prepare customer statements and aging reports.
• Assist with month-end and year-end closing activities.
• Support internal and external audits by providing requested documentation and analyses.
• Maintain accurate electronic and paper filing systems for AR records.

Qualifications

Education and Experience

• High school diploma or GED required.
• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum 2 years of accounts receivable, accounting, or bookkeeping experience required.
• Manufacturing or food manufacturing industry experience preferred.
• Experience working with ERP systems and Microsoft Excel required.

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