Registration Coordinator, Conferences and Events

Registration Coordinator, Conferences and Events Remote within California, some travel required for in‑person event support. Responsibilities Oversee and ensure all aspects of event registration are handled efficiently, guaranteeing a seamless experience for speakers, attendees, and staff. Create, manage, and update team calendars, department manuals, shared folders, and all event‑related record‑keeping files and programs. Order, maintain, and manage inventory tracker stock of event supplies. Assist with the collection and storage of event data to use for dashboards and year‑end reports. Manage the new event process: add the event to all calendars, create a Google event folder, create an ASANA project, add the event in Salesforce, and maintain the event throughout planning; add the event to the Vision Resource Center (VRC) event calendar. Manage data through the entire registration process: launch registration, maintain registration, enable waitlist, close registration, manage data for the event, and utilize data for timing of the event. Manage all items related to registration such as merging name badges, printing, stuffing, prepping and packing event items for in‑person events. Manage on‑site registration desk using OnArrival: greet and check in guests, process onsite payments, handle walk‑in attendees and answer questions. Manage all onsite volunteers – create processes and documents for a smooth process onsite. Other duties as assigned. Qualifications Minimum of 2 years of related client‑side experience focused on registration management, attendee services, conference logistics, and event support from planning through execution. Minimum of 2 years of experience supporting a team. Event registration experience (virtual and in‑person). Experience using a CRM to track stakeholder lists; direct experience with Salesforce and/or Cvent is a plus. Any experience in an education or non‑profit environment is preferred. Exemplary interpersonal skills, with the ability to represent the organization with professionalism and integrity and to develop, maintain, and promote strong internal and external relationships. Ability to organize event details such as catering, location, invite lists, special guests, technology set‑up, and promotional materials. High proficiency with Microsoft Office Suite (specifically MS Word, Outlook, PowerPoint, and Excel), Google Suite, and Asana. Benefits Competitive compensation, generous PTO, holidays. Medical, dental, and vision plans. Flexible Spending Accounts and Health Savings Accounts (HSA). Employee Assistance Program and wellness offerings. CalPERS retirement program and optional 403(b) and 457 retirement plans. Tuition reimbursement. Public Service Loan Forgiveness certified employer. Budgeted hourly pay range: $24.04 – $26.44. Final salary and rates are based on education, experience, skills relevant to the role, and internal equity. If you have any questions, please email us at View email address on click.appcast.io . #J-18808-Ljbffr