Executive Assistant

Description

The following statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all duties and responsibilities required of personnel so classified.

Position Summary:

The Executive Assistant is assigned to perform secretarial/administrative support for Corporate Executive Management staff as assigned on a priority, time-permitting basis. The Executive Assistant will assist with clerical, administrative duties, and other essential functions to support the needs of the President, Chief of Staff and Controller at the Company's Corporate Office in Burbank, California.

Core Duties and Responsibilities:

• Maintain confidentiality in all matters.
• Perform a variety of complex oral and written assignments and administrative/secretarial duties for the President, Chief of Staff and Controller relative to daily tasks assigned including the coordination and maintaining of calendars/schedules, organizing on-site and off-site meetings, preparing expense reports, and screening all incoming phone calls.
• Prepare documents assigned, i.e., letters, in-house correspondence, reports, and proposals and maintain files as requested.
• Work closely with the Accounting, Payroll Department and Corporate Staff in preparing materials for all audits.
• Coordinate with various departments to compile necessary materials for Los Angeles County, Department of Mental Health ("DMH").
• Assist in coordination and preparation of LA County DMH negotiation packages.
• Work with CEO/President and General Counsel to complete annual insurance renewal applications for property and casualty liability and workers' compensation insurance.
• Work closely with all levels of management staff at other Enki facilities as well as L.A. County Department of Mental Health.
• Assist Payroll department with bi-weekly payroll reports.
• Provide assistance and maintain an electronic filing system/s for management staff as directed.
• Meet and greet visitors to the management office.
• Comply with all Company policies and procedures.
• Other duties as assigned.

Requirements

Minimum Education And Experience Preferred:

• Bachelor's degree preferred.
• Experience working with Los Angeles County DMH or contracting agencies is a plus.
• Five years clerical experience in a corporate Executive Office environment, including two years working for C-Level management employees, is preferred.

Licenses/Certifications:

• Valid California's driver's license and auto insurance, and eligibility to dive for the Company preferred.

Knowledge, Skills and Abilities:

• Ability to perform in a positive, courteous, flexible and adaptive manner.
• Must be able to clearly communicate, both orally and in writing.
• Possess excellent organizational skills, including, but not limited to, the ability to prioritize and complete multiple tasks.
• Must be able to exercise independent judgement and initiative.
• Ability to type 50 wpm is strongly preferred.
• Computer literate and experienced with computer programs such as Microsoft Office Word, Outlook and Excel.
• Knowledge of various office equipment, including copy machines, fax machines, and scanners.

Physical Requirements:

• See well enough (with or without corrected vision) to read fine print, hand-written materials, and a computer screen.
• Speak and hear well enough (with or without assistive device) to converse in person and by telephone.
• Finger, handle, feel, and reach with hands and arms, including ability to use a computer keyboard.
• Have the mobility (with or without assistive device) to stand, sit, crouch, and move from one work area to another.
• Have the strength to lift, carry or push office equipment and supplies used in normal job functions up to 20 lbs.
• Stamina to effectively perform work activities.