File Aide, Special Education (Trustlands) Clarke N Johnsen Jr High

Special Education Administrative Assistant

Position purpose under the direct supervision of the school administration and special education department head, to provide a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees and others as required, and to assist in ensuring compliance of department/program activities with legal, administrative and district policy requirements.

Essential functions:

• Assists with special education reporting needs.
• Creates and maintains a wide variety of manual and/or electronic files, records and materials for the purpose of maintaining legal requirements of district activity as related to special education.
• Maintains and coordinates program calendar of activities with all involved personnel.
• Maintains an inventory of items for the purpose of coordinating usage; and documenting and/or providing reliable information.
• Performs record keeping and clerical functions for the purpose of supporting department staff.
• Prepares a variety of reports and related documents for the purpose of providing documentation and information.
• Process documents and materials for the purpose of disseminating information to appropriate parties.
• Responds to written and verbal inquiries from a variety of internal and external sources for the purpose of providing information and/or providing direction.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Equipment uses standard office equipment such as personal computer, scanner, copy machine, fax machine, telephone.

Travel requirements limited travel to and from meetings and training may be required.

Knowledge, skills and abilities:

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to perform basic math, including calculations using fractions, percents, and/or ratios.
• Ability to understand, apply and use personal computers and software applications.
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain strict adherence to confidentiality of information regarding employees and others.
• Organizational and time management skills.
• Ability to adapt to changing priorities.
• Ability to work with frequent interruptions.
• Knowledge of student information systems and an ability to apply and use.
• Knowledge of office management procedures.
• Knowledge of laws and regulations, district policies and procedures, principles, guidelines, and best practices related to the department.

Qualification profile: successful experience with office management in related area preferred. Knowledge in any or all of the following programs is helpful: Excel, Microsoft Word, Embrace. Must be 21 years of age or older. Contract: 29 hours per week-time card position support professional employees salary schedule e1 non benefit eligible.