Program Coordinator II, Women's Health & Strategic Initiatives - Development Office

Job Description The Office of Development seeks a skillful administrative professional to join and bolster its successful Women’s Health & strategic initiatives fundraising team. As the Development Program Coordinator, you will play a pivotal role in providing indispensable administrative, operational, and programmatic support, ensuring the seamless functioning of the team. The position requires a proactive approach and the ability to anticipate the needs of colleagues, institutional leaders, and donor constituents. This role presents an ideal opportunity for early‑career professionals seeking growth and development, with a clear focus on supporting the team rather than direct fundraising responsibilities, aligned with evolving campaign priorities. This role operates within a hybrid work model, with on‑site expectations established in alignment with departmental priorities and evolving organizational guidelines. Employees must reside within a commutable distance of the 42nd Street Midtown NYC office. The role may also require occasional evening or weekend hours. Cover Letter Required Qualifications Bachelors Degree preferred; an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job. 3+ years experience, preferably working in an office setting, in development, public relations or marketing Minimum Computer Skills Proficiency in the Microsoft Office environment; Basic skills in Microsoft Excel and Word required; intermediate skills in Excel and Word preferred Ability to learn fund-raising database; Raiser’s Edge experience preferred General Skills Outstanding verbal and written communication skills Skilled in connecting disparate information, proactive in leveraging available data, and proficient in synthesizing information to impact the bigger picture Attention to detail Organized, meticulous, and flexible The ability to work within an environment that emphasizes teamwork as well as individual initiative Sensitivity, tact, and diplomacy The ability to honor confidentiality Non-Bargaining Unit, 807 - Development Office - ISM, Icahn School of Medicine Responsibilities (in order of importance and/or frequency) Support the Office of Development’s comprehensive major gifts program to raise funds for the Mount Sinai Health System. Provide administrative support for the team (e.g. scheduling physician meetings, donor meetings, maintain calendar, prepare and coordinate materials, agendas for meetings, etc.) Raiser’s Edge Prospect/Portfolio Management: Update and maintain all moves management information related to managed portfolios as well as prospect base including entering contact reports, adding and updating proposals, entering future/anticipated actions, maintaining all data/coding related to the several reports most frequently used in tracking and measuring donor moves management. Prepare ad-hoc data lists to aid in portfolio management. Liaise with Prospect Development and Development Data teams to maintain data integrity across screening lists, demographic updates, assignment requests, etc. Draft correspondence and prepare/coordinate in-house mailings to managed prospect portfolios. Develop fundraising materials that include, but are not limited to newsletters, letters, Chairs’ reports and donor outreach research summaries to be used in concert with solicitation strategies. Schedule Advisory and Philanthropic Leadership Board meetings and cultivation events. Coordinate all logistics and materials for these meetings. Compose and proofread letters, talking points, briefings, personalized donor acknowledgments as well as other correspondence as directed. Edit and format written documents such as proposals, case for support, program summaries. Coordinate with Events Staff on logistics related to donor cultivation and stewardship events. Field and respond to donor, physician, administrators’ phone and email inquiries relating to donation and fund related issues. Other duties as assigned. Equal Opportunity Employer The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. Compensation Statement Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,482.07 – $85,000 annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits. #J-18808-Ljbffr Mount Sinai Health System