Event Coordinator

: Posting Number STA00407PO25 Job Family Event Management Job Function Events USC Market Title Events Coordinator Link to USC Market Title Job Level P1 - Professional Business Title (Internal Title) Event Coordinator Campus Columbia Work County Richland College/Division Division of Student Affairs and Academic Support Department SAAS Career Center State Pay Band 5 Approved Starting Salary $45,133 Advertised Salary Range $45,133 -$56,416 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule Standard working schedule: 8:30am - 5:00pm Must be willing to work a flexible schedule to meet the needs of the department. Basis 12 months Job Search Category Other About USC About University of South Carolina From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service helping to build healthier, more educated communities in South Carolina and beyond. Benefits for FTE Positions The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding. Position Description Advertised Job Summary Event Coordinator

• Are you a dynamic and organized individual with a passion for planning and executing memorable student focused events?
• Are you a team player with exceptional communication skills, excelling at collaborating with both internal and external stakeholders?
• Do you have experience coordinating event logistics and assigning staff assignments to ensure smooth and efficient event operations?
• Are you skilled at sourcing and negotiating with vendors, venues, and caterers?

The Event Coordinator is responsible for planning, organizing, and executing a variety of career-related events aimed at enhancing student engagement and professional development. This role involves coordinating logistics, sourcing and negotiating with vendors, and collaborating with internal and external stakeholders to ensure the successful delivery of events such as career fairs, workshops, and networking sessions. The Event Coordinator will leverage exceptional communication and teamwork skills to create seamless and impactful experiences that support students in their career journeys. Key Responsibilities:

• Designs and builds event landing/registration pages for students, employers, and graduate schools in online career services platform.
• Develop and maintain relationships with academic departments and offices across campus to promote fairs.
• Document relevant employer interactions in an appropriate constituent relationship management (CRM) system.
• Estimates and monitors revenue generation.
• Receipt checks, submit invoice payment requests, and deposit checks using the SAAS Finance ticketing system and follow up on past-due accounts.
• Perform assessments, including benchmarking, gathering feedback, and additional assessment activities.
• Review the workload and operating procedures of each event; determine priorities and assign staff assignments to manage the workload effectively.
• Provides technical assistance and training to all Career Center staff, management, and the public (employers) regarding assigned program area(s).

Perks:

• Full-time pay with a 37.5 work week.
• Generous paid time off.
• An engaging and collaborative on-campus environment. Our location is next to the iconic UofSC Horseshoe, surrounded by amenities, so you will love where you work!
• Opportunities for professional development.
• Eligible for enrollment in the Public Service Loan Forgiveness Program
• Working at a globally recognized, high-impact research university committed to a superior student experience.

Job Related Minimum Required Education and Experience Requires a bachelor's degree in a job related field and 1 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience. Required Certification, Licensure/Other Credentials Preferred Qualifications Prior experience in large scale event planning and management. Knowledge/Skills/Abilities Knowledge of relevant laws, regulations, policies and procedures. Ability to interpret and apply laws, regulations, policies and procedures. Ability to exercise judgment and discretion. Ability to establish and maintain effective working relationships. Ability to communicate effectively. Additional skills necessary to perform the required duties include employer/public relations, marketing, event planning, staff leadership, budgeting, contract negotiation, and use of related technologies. Job Duties Job Duty EMPLOYER/ CAMPUS PARTNERS RELATIONS: Develop recruitment programs that positively support the comprehensive employer recruitment experience at USC. Develop outreach templates and scripts to deliver high-quality customer support in service to critical employer relationships as related to event participation. Assist office and employer relations staff with additional office-wide and employer relations initiatives as needed. Document relevant employer interactions in an appropriate constituent relationship management (CRM) system. Develop and maintain relationships with academic departments and offices across campus to promote fairs. Through relationships and collaborations, promotes career events to students/alumni and employers through a wide range of both electronic and print mediums. Essential Function Yes Percentage of Time 25 Job Duty BUDGET/FINANCE: Maintain up-to-date knowledge of competitor pricing. Submit budget projections for each event, tracks expenditures, recommends fee structure to leadership based on peer benchmarking. Balance expenditures and revenue generation to deliver high quality events which maximize return on investment. Estimates and monitors revenue generation. Receipt checks, submit invoice payment requests, and deposit checks using the SAAS Finance ticketing system and follow up on past-due accounts. Essential Function Yes Percentage of Time 15 Job Duty EVENT PLANNING: Develop overall concept for annual recruitment program. Establish or modify existing programs. Designs and builds event landing/registration pages for each participant cohort (i.e., students, employers, graduate schools, etc.) in online career services platform. Plans event agendas/schedules and manages all logistics for events to include contract negotiations for venue rentals, catering, transportation, parking, security, etc. Develop participant materials, signage, booth assignments and other constituent communication. Develops staff role descriptions, makes staff assignments, and designs and delivers staff training; provides day-of direction and oversight to all staff. Collaborates with technology support services staff to ensure the success of wireless access and online registration processes. Oversees registration processes. Configures and trains colleagues in the use of a job fair app and/or online job fair platform features. Provides training to employers on how to recruit through events and best practices. Essential Function Yes Percentage of Time 35 Job Duty ASSESSMENT: Perform assessments, including benchmarking, gathering feedback, and additional assessment activities. Collect feedback from students, alumni, employers, and staff on events, and use this information to recommend and implement programmatic improvements. Use database reporting tools within the career services online platform to provide routine reporting of registration, attendance, revenue generation, various event stats and outcomes. Essential Function Yes Percentage of Time 5 Job Duty SUPERVISION/LEADERSHIP: Supervise undergraduate and graduate student employees, including hiring, training, and mentoring them throughout their experience. Provides technical assistance and training to all Career Center staff, management, and the public (employers) regarding assigned program area(s). Review the workload and operating procedures of each event; determine priorities and assign staff assignments to manage the workload effectively. Other duties as assigned. Essential Function Yes Percentage of Time 15 Job Duty Other duties as assigned. Essential Function Yes Percentage of Time 5 Position Attributes Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing. Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential Posting Detail Information Number of Vacancies 1 Desired Start Date Job Open Date 05/30/2025 Job Close Date 06/18/2025 Open Until Filled No Special Instructions to Applicant Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by June 18, 2025. The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC. Quicklink for Posting EEO Statement The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.