Administrative Assistant

Job Description

Job Description

We are looking for an organized Administrative Assistant II to support daily office operations in Bellevue, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, providing attentive front-desk support, and maintaining accurate records. The role calls for strong communication, attention to detail, and the ability to handle a variety of clerical tasks in a fast-paced setting.

Responsibilities: Manage early morning inspection calls and maintain related records. Monitor and respond to multiple shared inboxes. Prepare mailing labels and customer notifications. Sort, distribute, and process incoming and outgoing mail. Provide coverage for multiple phone lines and direct inquiries appropriately. Coordinate and support in-person meetings. Take meeting notes and assist with follow-up documentation. Conduct office supply audits and order supplies as needed. Create, organize, and maintain physical and electronic files. Provide general administrative support to the team. • Experience providing administrative support in an office setting. • Ability to manage inbound phone communication in a detail-focused and service-oriented manner. • Proficiency in data entry with strong accuracy and attention to detail. • Comfortable performing receptionist and front-desk responsibilities. • Strong organizational skills and the ability to handle multiple tasks efficiently. • Effective written and verbal communication skills.