Accounts Payable Supervisor

Accounts Payable Supervisor - Fisk University, Nashville, TN

POSITION SUMMARY

The Accounts Payable Supervisor oversees the day-to‑day activities of the accounts payable team. The A/P Supervisor works to resolve A/P issues, reviews account coding and approval on invoices. Additionally, this role will be responsible for maintaining vendor relationships. The A/P Supervisor is responsible for ensuring all on‑pay expenditures recorded on the University’s accounting system and that all suppliers are paid in accordance with the University’s terms and conditions.

ESSENTIAL FUNCTIONS

Manage and monitor daily operations to ensure timely execution of all applicable responsibilities. Ensure that invoices are paid in a timely manner in accordance with the suppliers’ payment terms. Reviews and approves vendor creation/maintenance in the accounting system, ensuring vendors are established according to policy and IRS regulations with no duplication. Recommend system and procedural process improvements. Understand, interpret and communicate information/data to improve efficiencies and performance. Works with Staff Accountant on the workflow of electronic invoices. Interfaces with vendors, internal customers, and auditors to identify and resolve problems. Ensure client requirements are communicated and adhered to on a consistent basis. Handle all required client and/or customer issues, researching accounting issues regarding vendors, working cohesively with other departments to resolve any outstanding W9 issues. Performs reconciliations of vendors including review of supporting documentation.

SECONDARY FUNCTIONS

Maintain accurate and retrievable paper-based and electronically records for audit purposes. Work in partnership with departments throughout the University to ensure that accounts payable records are accurate and up‑to‑date.

SPECIFIC JOB KNOWLEDGE, SKILLS, AND ABILITIES

Competent user of the Microsoft Office suite of products, particularly Excel. Excellent organizational and time management skills. Strong written and verbal communication skills. Ability to build effective internal and external working relationships.

ORGANIZATIONAL RESPONSIBILITY

Provides managerial oversight to the position of Staff Accountant.

QUALIFICATIONS

Education: A bachelor’s degree in Accounting, Business Administration or related field from an accredited college/university is required. Experience: A minimum of five (5) years of experience in accounts payable. Licenses or Certificates: None required. Additional Requirements: A background and/or credit check will be required of the successful applicant. An official transcript (if applicable) and names, addresses and phone numbers of three (3) references will be required of the successful applicant. #J-18808-Ljbffr IMDiversity