Accounts Payable & Office Administrator

Job Description

Job Description

Accounts Payable & Office Administrator

Location: Ronkonkoma, NY
Schedule: 100% onsite

We are seeking an experienced Accounts Payable & Office Administrator to join a growing team in a hands-on, multi-faceted role. This position is ideal for someone who enjoys balancing accounting responsibilities with day-to-day office support and takes pride in keeping operations running smoothly.

Key responsibilities include:

• Full-cycle Accounts Payable processing

• Invoice entry, coding, and payment support

• Vendor communication and vendor account management

• Daily use of NetSuite ( required )

• Experience paying high volume (700-800 per day) invoices

• General office administration and operational support

• Managing office supplies, common areas, and routine office upkeep

• Supporting overall office organization and administrative needs

Qualified candidates will bring a combination of AP and office administration experience , with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Requirements:

• Hands-on NetSuite experience (required)

• Background in Accounts Payable and office administration

• Experience within construction, property maintenance, facilities, trades, or related industries preferred

• Strong attention to detail and follow-through

• Comfortable working onsite and wearing multiple hats in a collaborative office setting

This is an excellent opportunity for a dependable, experienced professional seeking a stable role with variety, ownership, and meaningful day-to-day impact.