Education Coordinator

Education Coordinator

At Viticus Group, we are more than just an organization — we are a community of innovators, educators, and professionals dedicated to advancing science, medicine, and education. Based in Las Vegas, we provide hands-on continuing education courses, conferences, and training programs that connect experts from around the world with the latest advancements in research, technology, and practical application.

Our mission is to bridge the gap between cutting-edge science and real-world practice, empowering professionals to take what they learn and apply it in meaningful ways that improve lives, industries, and communities.

Are you someone who loves science, thrives on learning, and gets inspired by innovation? Join us as we teach and share the discoveries that drive progress — because at Viticus Group, education fuels innovation.

As an Education Coordinator, this role is pivotal in organizing and facilitating educational programs for veterinary professionals. Primary responsibilities will include assisting in developing curriculum materials, coordinating training sessions, and ensuring the seamless delivery of educational content. This role requires a deep understanding of veterinary medicine, excellent organizational skills, and the ability to collaborate with educators, industry experts, and veterinary professionals.

Education, Experience Skills & Abilities

Education

• Bachelor's degree in veterinary science, education, or work experience accepted in lieu of education.
• Advanced degree (DVM, MSc, or PhD) is a plus.

Experience

• Proven experience in curriculum development and coordination of educational programs.
• In-depth knowledge of veterinary medicine and a passion for promoting continuous learning in the field.

Skills & Abilities

Organizational & Collaborative Skills

• Strong organizational, communication, and interpersonal skills.
• Ability to collaborate with diverse stakeholders, including educators, industry professionals, and administrative staff.
• Ability to work independently while managing multiple priorities.

Technical & Educational Skills

• Familiarity with digital learning platforms and technologies.
• Ability to educate a variety of interested parties about the program by developing ongoing relationships and making both formal and informal presentations.
• Availability to work 12 months per year in-person at our Las Vegas location (not a remote position).

Communication & Presentation Skills

• Advanced ability to read and interpret written information; write clearly and informatively; edit work for spelling and grammar.
• Advanced ability to speak clearly and persuasively in positive or negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; and participate in meetings.

Judgment & Problem-Solving Skills

• Judgment, decision making, and problem-solving skills.
• Capability to establish the appropriate boundaries while developing and nurturing supportive relationships with staff and board members.

Professional & Ethical Conduct

• Fully embrace, embody, and uphold the organizational Mission and Vision.
• Ensure strong collaborative relationships within the organization and provide necessary support to ensure solid relationships externally, to foster and consistently elevate the quality of service to employees.
• Represent the organization and its interests in a positive manner and treat its employees, former employees, board members, governmental and private entities, donors, suppliers, vendors, associations, and the public at large with the utmost respect and dignity.
• Interact and involve yourself in the organizational business and learn the various organizational practices and culture.
• Demonstrates passion, compassion, and professionalism at all times.

Job Specific Duties

Administrative & Organizational Tasks

• Develops and maintains office forms and procedures and assists with administrative tasks.
• Works independently and within a team on projects.
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Follow proper accounting procedures for invoice processing; ensure approval prior to submittal; and provide supporting invoice documentation.
• Work independently and organize and prioritize work; analyze and troubleshoot complex issues; develop, recommend, and implement solutions.
• Create, update, and maintain Standard Operating Procedures within programs under Veterinary Conference Education.
• Create, update, and maintain Academy course offerings, to include course titles, descriptions, learning objectives, instructors, notes and materials, and pertinent RACE information.
• System management – eShow, Microsoft programs
• Contractor Payroll for Speakers
• Performs tasks as directed by the Director of Veterinary Conference Programs.

Coordination & Collaboration

• Acts as a liaison with other departments and outside agencies and vendors.
• Work with Operations and Business departments to coordinate speakers' travel, lodging, honoraria, audiovisual needs, and presentation management. Acts as a liaison with other departments and outside agencies and vendors.
• Assist with collecting and coordinating course materials with speakers, including presentations, course objectives, assessments, course descriptions, agendas, CVs, bios.
• Coordinate with marketing to ensure educational offerings are accurately displayed and updated on the company website.
• Review and quality control of the website content and educational program for accuracy and educational offerings.

Continuing Education (CE) & Regulatory Compliance

• Submit RACE applications to CE Broker for educational events, including Academy Courses or other educational programs as needed, to include:
• Session descriptions and learning objectives
• Speaker names, credentials, resume/CV, and speaker biography information.
• Payment of applicable fees associated with the application (coordinated through the Director of Conference Education)

Client & Customer Relations

• Professional and courteous demeanor is required when always interacting with Viticus Group internal team and clients.
• Building relationships with customers and clients.
• Developing solutions for customer issues.
• Attending to clients' needs and developing relationships.
• Coordinating internal tasks related to accounts to ensure clients receive products and services.
• Assisting new clients through any processes.

Project Management & Risk Assessment

• Assessing the interdependencies between projects.
• Identifying potential risks and developing contingency plans.

Data Entry & Record Keeping

• Annual conference Hands-on Labs – assist the Director of Veterinary Initiatives and coordinate creation, speakers and data entry, coordination for these courses as they integrate with the annual conference

Viticus Group is an equal opportunity employer and will not discriminate in recruiting, hiring, training, promotion, transfer, discharge, compensation or any other term or condition of employment on the basis of race, religion, color, age, sex, national origin, gender, or on the basis of disability if the employee can perform the essential functions of the job, with a reasonable accommodation if necessary.

Why You Will Love Working Here

What sets us apart, however, is not just our commitment to excellence in education but also our dedication to creating a workplace that values each team member. At Viticus Group, we foster a sense of belonging, tap into individual passions, and provide an enjoyable environment that encourages personal and professional growth. We believe in work-life balance and inject fun into our professional ethos through team outings, contests, and shared lunches. Joining Viticus Group means being part of a dynamic and supportive community where your contributions are not only recognized but celebrated.

Perks & Benefits

• Competitive & Transparent Salary – Know what you're worth and be paid fairly for it.
• Comprehensive Benefits for Full-Time Employees – Medical, Dental, Vision, Short & Long-Term Disability, and Life Insurance are 100% employer-paid for eligible full-time team members.
• 401(k) with 3% Company Match (Full-Time Employees) – Invest in your future with our retirement savings plan.
• Supportive & Collaborative Work Culture – Be part of a mission-driven team that values connection, communication, and kindness.
• Ongoing Professional Development – From workshops to conferences, we support continuous learning and career growth (for eligible roles).
• Wellness Programs – Access wellness resources and incentives designed to support your mental and physical well-being.
• Employee Recognition & Appreciation Events – We celebrate wins—big