Procurement Specialist

ITAC Procurement SpecialistITAC serves Process & Industrial clients with integrated engineering and construction services for complex capital projects. We also offer specialty services including power systems services and products, custom machine fabrication, and fall protection services and equipment. Founded in 1988 on a dream and a $5K loan, ITAC is a true success story. From humble beginnings to an ENR-Ranked Top Design Firm with a nationwide footprint and over 450 employees operating from 6 offices in Virginia, North Carolina and South Carolina, we provide Fortune 500 companies with innovative design-build solutions. We specialize in power generation & utilities, chemicals, food & beverage, forest products, advanced manufacturing, and minerals & metals.ITAC's purpose is to make life better. For our employees, this means providing them with the resources and flexibility they need to have both a rewarding career and a fulfilling family life. ITAC is 100% employee-owned. Through our Employee Stock Ownership Plan (ESOP) and Direct Stock Ownership, every team member has the unique opportunity to be an owner who shares in the company's growth and earnings. We offer our team a comprehensive benefits package and numerous employee incentives. Rooted in love, we serve and care for our employees like family.We hire passionate and motivated people with an innovative mindset and the desire to grow. If the thought of challenging, fast-paced projects excites you, then you've come to the right place. At ITAC, you'll be part of a collaborative team that works hard to make life better. For more information, visit itac.us.com.General Description of the Job (tasks, duties, roles, expectations):The Procurement Specialist supports ITAC's procurement operations with primary responsibility for P2P invoice discrepancy resolution and Vendor/Subcontractor registration and administration. The position works closely with Procurement, Project Management, Accounts Payable, Finance, vendors, subcontractors, and other internal stakeholders to ensure procurement transactions are accurate, timely, compliant, and properly documented. This role is well suited for a detail-oriented, accountable, and service-minded professional who can independently investigate issues, communicate effectively, and drive resolution.Primary Duties & Responsibilities:Own the investigation and resolution of P2P invoice discrepancies, including pricing, quantity, PO value, receiving, tax, duplicate invoice, and documentation issues.Reconcile invoices to Purchase Orders, Subcontracts, receiving records, and supporting documentation and coordinate corrective actions through closure.Support month-end and year-end closeout by prioritizing aged and outstanding invoice discrepancies.Coordinate Vendor/Subcontractor registration and onboarding, including collection and review of W-9, ACH, insurance, licensing, prequalification, and other required documentation.Maintain accurate vendor records, registration status, and supporting documentation within ITAC systems.Prepare and issue Purchase Orders and support Subcontract and procurement administration in accordance with ITAC procedures.Support RFP/RFQ activities, quotation review, vendor communication, expediting, and procurement reporting as assigned.Support P2P system utilization, user assistance, workflow questions, process improvements, and related training initiatives.Monitor compliance with Procurement policies, procedures, approvals, and contractual requirements.Secondary Duties & Responsibilities:Provide responsive procurement support to Project Management, Accounts Payable, Finance, Operations, and other internal customers.Communicate professionally with vendors and subcontractors regarding registration, invoices, POs, and documentation.Assist with Procurement reporting, audits, KPI tracking, SOPs, and continuous improvement initiatives.