AI Engineer

Administrative Assistant

Provides proactive administrative support to multiple executives, managing complex calendars, priorities and logistics to maximize productivity and align with business goals. Serves as a key point of contact for the department, responding to inquiries, coordinating with cross-functional partners and welcoming visitors. Plans and coordinates meetings, including scheduling, room setup, audiovisual support, hospitality and meeting notes as needed. Manages domestic and international executive travel, ensuring compliance with company policies and seamless travel experiences. Leads onsite event planning and logistics, including venue selection, travel, lodging, agendas and supplies. Processes and manages executive expense reports accurately and timely. Anticipates changing business needs, reprioritizes independently and ensures alignment with executive and team objectives.

Collaborative, fast-paced and globally focused teams that value partnership, innovation, operational excellence, coffee expertise and delivering results together.

Onsite event planning.

Provides comprehensive administrative support to leaders across International Retail Operations and Coffee, including calendar management, travel coordination, meeting and event planning, communications, expense reporting and day-to-day operational support. Proactively manages priorities and logistics to ensure leaders can focus on driving business results.

Advanced knowledge of Office 365 and virtual tools. Able to execute with flexibility in responding to constantly changing environment. Demonstrate confidence, composure and professionalism; able to build trust with internal and external customers. Able to communicate clearly and concisely, both verbal and written. Demonstrate a positive, can-do attitude with the desire to take on additional responsibilities, consistently delivers high quality customer service to both internal and external stakeholders. Excellent organizational skills and high level of integrity and discretion in handling confidential and sensitive information with superior attention to detail. Critical thinking and strong analytical skills; able to proactively anticipate needs and use sound judgment. Able to balance multiple priorities and projects in a fast-paced environment, meet deadlines and follow through on.

High school degree. Progressive administrative experience. (7+ years). Experience managing calendars and email on Outlook (7+ years). Project or event management (7+ years). Fast-paced environment (7+ years). Domestic and international travel arrangement (7+ years).

Ability to work independently, as part of a team; aptitude in identifying potential for process improvements and leading change process.

Demonstrates an aptitude for understanding the business, function and company priorities.

Limited experience managing complex executive calendars or supporting multiple leaders simultaneously. Demonstrates poor attention to detail in scheduling, logistics, travel coordination or expense management. Struggles to prioritize competing demands or adapt quickly when priorities change.

Success in this role will be measured by the ability to create a seamless and productive experience for the leaders and teams they support.

MS Suite - 7+ years. Communication Skills - 7+ years. Attention to details - 7+ years.

Salary Range: $50,000 - $60,000 Annually. Benefits include medical insurance, dental insurance, vision insurance, 401(k) retirement plan, long-term disability insurance, short-term disability insurance, 5 personal days accrued each calendar year, 10-15 days of paid vacation time, 6 paid holidays and 1 floating holiday per calendar year.