Administrative Assistant

Administrative AssistantThe Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line.ResponsibilitiesONBOARDING & PERSONNELComplete onboarding and hiring processing for new hires;Set up training files and access to computer based learning platforms;Maintain updated training files for staff;Set up and manage staff files;Assist with payroll management functions;SERVICE RECORDS & BILLINGComplete data entry for new and existing persons served;Manage and maintain current files in electronic health records;Assist with data reports and dissemination of information from service records;Maintain service records as needed and ensure security of records;Assist with billing reports and processing functions;COMPLIANCE & SAFETYEnsure on-site safety of office and compliance with OSHA requirements in office;Ensure safety drills and reporting of safety drills to EHS / Quality Management;Support audit preparation, ensure record compliance (personnel and service) with all applicable policies and regulatory requirements, and facilitate on-site regulatory reviews;OFFICE ADMINISTRATIONEnsure office(s) are supplied and well-maintained;Ensure access to office is limited to authorized personnel;Manage shared resources within office(s);Provide technical and administrative support to office personnel, staff, and providers as needed.SPECIAL PROJECTSParticipate in quality assurance and quality improvement efforts; andOther duties as assigned.QualificationsHigh School Diploma or equivalent1 year experience in an office environment, preferably in a human services fieldProficiency with computer applications and productivity softwareAttention to detail and professionalism in the workplaceOccasional travel may be required