SH&E Recordkeeping Administrator

SH&E Recordkeeping Administrator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of SH&E Recordkeeping Administrator, we'll count on you to:

• Set up courses and enter records of completed courses in our Learning Management System (LMS) and mail certificates and cards of completion.
• Enroll employees in external safety courses (OSHA, MSHA, FRA, etc.) and enter completion in LMS; mail certificates and cards of completion.
• Print materials for live instructor training courses.
• Generate routine and ad hoc SH&E reports, assist with dashboard development and performance metrics.
• Maintain and administer corporate SH&E recordkeeping systems, databases and document repositories such as SharePoint and other systems.
• Serve as the program administrator and process owner for the Highwire subcontractor prequalification system, managing subcontractor onboarding, qualification reviews, compliance verification, reporting, stakeholder support, and continuous improvement of the subcontractor risk management process.

Preferred Qualifications:

• Associate's or Bachelor's degree in Business Administration, Occupational Safety, Environmental Management, Records Management, or related field.
• 25 years of experience in records administration, safety administration, training administration, or compliance support.
• Experience with Learning Management Systems (Cornerstone, SuccessFactors, etc.) is a plus.
• Advanced proficiency in Microsoft Excel, SharePoint, Power BI, and document management systems.
• Ability to manage workload effectively including plan, coordinate, organize, prioritize and handle multiple tasks.
• Excellent verbal, written, and interpersonal communication skills with the ability to effectively communicate with employees, management, clients, and external stakeholders.
• Strong attention to detail, organizational skills, and data management capabilities.
• Knowledge of OSHA, ISO 45001, and record retention requirements preferred, but not required.
• Assist with other projects as assigned.

Required Qualifications:

• High School diploma or equivalent.
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills.
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment.
• Self-motivated, well-organized and detail-oriented.
• Ability to handle confidential information.
• Proficiency with MS Office including Word and Outlook.
• An attitude and commitment to being an active participant of our employee-owned culture is a must.

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment: As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute.

Primary Location: United States-Nebraska-Omaha

Industry: Health & Safety

Schedule: Full-time

Employee Status: Regular

Business Class: Marketing and Admin

Job Posting: Jul 8, 2026

At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.