Production Assistant

Job Description

Job Description

Join our team as a Full-Time Production Assistant with a specialized focus on payroll productions within our Professional Employer Organization (PEO). In this role, you will play a pivotal part in ensuring the accurate and timely processing of payroll-related documents and checks. Your dedication to maintaining high standards in payroll production will contribute directly to the efficiency and effectiveness of our payroll operations. If you are detail-oriented, organized, and passionate about precision in payroll processing, we encourage you to apply.

Key Responsibilities:

- Prepare and assemble payroll documents, including pay stubs, tax forms, and direct deposit notices, following established procedures.

- Review documents meticulously to ensure accuracy and compliance with company policies and regulatory requirements.

- Collaborate closely with the payroll team to prioritize tasks and meet production deadlines consistently.

- Operate check printing equipment and software proficiently to generate payroll checks accurately and efficiently.

- Conduct thorough checks of check data against payroll records, identifying and rectifying any discrepancies promptly.

- Manage the distribution of payroll checks to employees securely and in accordance with confidentiality protocols.

- Perform comprehensive quality checks on printed materials, promptly addressing any errors or inconsistencies to maintain high standards.

- Monitor production processes closely to ensure adherence to established standards and procedures.

- Assist in troubleshooting equipment issues and coordinate maintenance as needed to minimize disruptions to production.

- Maintain meticulous records of payroll production activities, including check printing logs, production schedules, and inventory levels.

- Prepare accurate reports summarizing production metrics such as output volume, turnaround times, and error rates.

- Support auditing and compliance efforts by providing documentation and data as required.

- Collaborate closely with payroll administrators, supervisors, and other team members to coordinate production workflows effectively.

- Communicate proactively with internal stakeholders to provide updates on production status and address inquiries or concerns promptly.

- Foster a positive and collaborative work environment, contributing to a culture of continuous improvement and teamwork.

Qualifications:

- High School Diploma (required)

- Previous experience in payroll processing, check printing, or related production environment is advantageous.

- Proficiency in using payroll software and check printing systems; experience with platforms such as ADP, QuickBooks, or similar is preferred.

- Exceptional attention to detail and accuracy, with the ability to maintain focus in a fast-paced production environment.

- Strong organizational and time management skills, with the ability to prioritize tasks effectively.

- Excellent communication skills, both verbal and written, with the ability to collaborate effectively with diverse teams.

- Ability to handle sensitive information with discretion and maintain confidentiality.

- Flexibility to work full-time hours, including extended hours or weekends as needed to meet production deadlines.