Yard Admin Associate

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The pay for this position is $20/hr + $1.50hr Shift Differential

We are Wayfair; we deliver a best-in-class customer experience in the furniture and home space because of people like you, who are driven, determined, collaborative, and thrive in a fast-paced environment. In order to maintain our high level of delivery standards and meet our customer's needs, the Wayfair Distribution team plays a key role in improving customer satisfaction and driving repeat business. We've been busy building a best-in-class logistics network that allows us to delight customers by speeding up deliveries, adding services, and reducing damage using our own physical, asset-based warehouses. We are looking for talented hard-working individuals to join our growing team - your professional home awaits you at Wayfair!

Shift

• Mon - Fri 1PM - 9:30PM

Benefits (Start Day 1!)

• Referral bonuses
• Overtime hours & pay
• Job Security
• 401(k) with company match
• Wayfair company discount
• Health benefits start day one
• Growth opportunities (Conversions, Promotions, and more!)

Position Responsibilities

• Enter data in the Yard Management System and check transactions for accuracy.
• Create and update spreadsheets that reflect yard movement.
• Contribute daily to yard accuracy and correct any/all yard discrepancies.
• Monitoring and creating all necessary moves in the YMS that are requested by operations.
• Dispatching drivers and verifying all documents for drivers deliveries and shipments.
• Work cross-functionally and develop relationships with employees, drivers, managers, and operations at a variety of levels.
• Schedule all necessary appointments for any drop or live loads for all departments.
• Confirm daily pick-up/deliveries and verify loads arrive on time.
• File and organize any necessary inbound or outbound paperwork.
• Complete all requests pertaining to inbounds and outbounds.

Minimum Qualifications

• High school diploma or equivalent.
• Intermediate in Microsoft Word, Excel, and Google Doc.
• Desire to work in a fast-paced, team-oriented and positive environment while also delivering independent results.
• Honest, strong work ethic, resourceful and possess effective negotiation skills.
• Proficient in basic computer skills including Microsoft Office Suite, internet and email.

Preferred Qualifications

• Experience in a warehouse environment.
• Order entry and administrative experience.
• Strong prioritization skills, multi-tasking skills, and works with a sense of urgency.

Detailed List of Tasks Performed by Yard Admin to be Used for Alignment Closing/Assigning Inbounds

• Close doors as submitted by pool point leadership on the “inbound/outbound closing sheets” under inbounds tab
• Complete in Load to door and stamp with closing date
• Complete unload and complete receiving in “yard view” (C3)
• Initiate move to designated area
• Return a loaded supplier inbound from the yard in “FIFO” order
• Assign loads by matching inbound BOLs with load ID in the L2D page
• Consolidate to a new load under the “LTL consolidation tab”

Closing Outbounds

• Close doors as they are submitted by Pool Point leadership on the “inbound/outbound closing sheets” under outbounds tab
• Create shipping documents/BOLs in Load to Door Management Page
• Confirm trailer numbers, enter seal number, and print 2 copies (one for the driver and one for command center)
• SHIP LOADS, create a cover sheet, and complete packet
• Complete Load and initiate move to designated area in yard
• Fluid lanes: bring empty return trailer for the next shell in TLP request
• Create reservation using reference number, trailer information, and connect in “dock view” (C3)
• Reassign next shell

Dispatching Drivers

• Confirm driver log
• Retrieve reference numbers and destinations
• Verify cover sheet matches BOLs (trailer number, seal number, reference number, and destination) in outbound packet
• Provide drivers with outbound packet
• Sign driver copy
• Have driver sign command center copy including driver license number and expiration
• Request 2 straps
• Provide driver with slot location of the trailer

Yard Audit

• Print Yard audit form for yard driver
• Update C3 with any discrepancies presented by driver
• including: updating lost, trailer numbers, locations, or trailers not gated in
• Complete Yard Audit google doc
• Complete a Yard Safety Audit to include glad locks, pylon, wheel chocks etc. when applicable

Empty Validation

• Export onsite report (C3) to excel filter for empty trailers only
• Walk dock to confirm “empty trailers” are physically empty and the trailer numbers are correct
• Update C3 with any discrepancies
• Contact yard lead to validate empty trailers in yard spaces (update C3 with any discrepancies)

Scheduling

• Monitor email for live/drop carrier requests (pool point, castle gate, returns, or maintenance)
• If any appointment is missed ensure it is rescheduled
• Ensure all appointments are under the correct sub-warehouse and department
• Confirm all drayage appointments are setup correctly and approve via email
• File receiving appointment ID's

Miscellaneous

• Covering guard shack duties for lunch
• Command center moves
• Help OTR drivers
• Help yard drivers
• create all reservations for inbound/outbound

Assistance for Individuals with Disabilities Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know by completing our Accomodations for Applicants form. Need Technical Assistance? For more information about applying for a career at wayfair, visit our FAQ page here. About Wayfair Inc. Wayfair is one of the world's largest online destinations for the home. Whether you work in our global headquarters in Boston or Berlin, or in our warehouses or offices throughout the world, we're reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you're looking for rapid growth, constant learning, and dynamic challenges, then you'll find that amazing career opportunities are knocking.

No matter who you are, Wayfair is a place you can call home. We're a community of innovators, risk-takers, and trailblazers who celebrate our differences, and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair - and world - for all. Every voice, every perspective matters. That's why we're proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other legally protected characteristic.

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