Legal Secretary

Job Description

We are assisting a well-established civil litigation law firm seeking an experienced Legal Secretary to provide administrative and case support to a team of attorneys. This role is ideal for someone who thrives in a fast-paced legal environment, is highly organized, and enjoys being an essential part of a collaborative team.

The successful candidate will support attorneys with daily administrative responsibilities, legal document preparation, case management, and client communications while helping maintain the efficiency and reliability of office operations. Experience with dictation transcription is required.

Key Responsibilities

• Provide administrative support to one or more attorneys.
• Communicate professionally with clients, witnesses, attorneys, court personnel, and other legal professionals.
• Greet visitors and assist with client intake and screening.
• Conduct legal, statistical, and documentary research as assigned.
• Prepare, revise, and file legal documents, including motions, pleadings, petitions, and other litigation-related filings.
• Maintain and update case files and records within the firm's case management systems.
• Answer and route incoming calls, take messages, and respond to inquiries as appropriate.
• Maintain and update contact databases and related records.
• Manage attorney calendars, schedule meetings and deadlines, and provide timely reminders regarding upcoming obligations.
• Transcribe attorney dictation accurately and efficiently.

Qualifications
Required

• Proven experience as a Legal Secretary in a litigation environment.
• Experience with dictation transcription.
• Knowledge of legal terminology, court procedures, and litigation practices.
• Proficiency with Microsoft Office applications.
• Experience using legal technology, including electronic court-filing platforms, transcription software, dictation tools, and related systems.
• Excellent typing, organization, and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines effectively.
• Professional communication and interpersonal skills.

Preferred

• Experience with litigation management or case management software.
• Prior experience supporting civil litigation attorneys.

Compensation & Benefits

• Salary: Competitive and commensurate with experience.
• Benefits Package Includes:
  • 401(k)
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Paid time off

Work Environment

• Full-time, in-office position.
• Collaborative team environment with direct attorney interaction and opportunities for professional growth.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.


Job Reference: JN -102023-281470