Part -time Administrative Office Coordinator

Job Description

Job Description

Description:

  NOW HIRING: Administrative Office CoordinatorAndi’s Angels Home Care | Colorado Springs, ColoradoStarting Pay: $23.00 per hour
Office Schedule: Monday–Friday, 8:30 a.m.–2:30 p.m.
Employment: Part-time, with the opportunity to grow into full-time When You Are in Our Care, You Are Family.About Andi’s Angels Home Care At Andi’s Angels Home Care, we believe exceptional care begins with humanity, compassion, empathy, kindness, patience, and respect. Our mission is to provide more than assistance with daily living. We build meaningful connections, preserve dignity, and give families peace of mind.We are seeking a dependable, organized, compassionate, and resourceful Administrative Office Coordinator to help manage our Colorado Springs office as we continue to grow.This position is ideal for someone who enjoys working with people, takes initiative, handles unexpected challenges calmly, and understands the importance of reliability in the home care industry. Key ResponsibilitiesOffice Administration

• Manage daily office operations and maintain an organized, professional work environment.
• Answer incoming calls and communicate professionally with clients, families, caregivers, and healthcare professionals.
• Maintain accurate client records, employee files, schedules, and confidential documentation.
• Assist with client intake paperwork, service agreements, billing documentation, timesheets, and invoices.
• Track required paperwork, training records, deadlines, and compliance documentation.
• Assist with caregiver onboarding, orientation, and administrative follow-up.

Caregiver Scheduling and Shift Coverage

• Coordinate caregiver schedules, confirm shifts, and manage daily staffing needs.
• Respond promptly to caregiver call-offs and arrange replacement coverage.
• Be willing and available to personally cover last-minute caregiver call-offs when necessary.
• Be available to cover client care shifts outside regular office hours, including evenings and weekends, when needed. This flexibility is an essential requirement of the position.
• Communicate scheduling changes promptly to caregivers, clients, and families.
• Help ensure clients receive reliable, uninterrupted care when unexpected staffing issues arise.
• Demonstrate sound judgment, flexibility, and a solution-oriented approach to staffing challenges.

Client and Family Support

• Provide a warm, compassionate, and professional first point of contact.
• Respond to family questions and concerns with patience and understanding.
• Follow through on requests and ensure important information reaches the appropriate person.
• Support community outreach and other administrative activities as the Colorado Springs office grows.

Required Qualifications

• Previous scheduling experience is required. Caregiver scheduling, healthcare scheduling, or home care scheduling experience is strongly preferred.
• Previous administrative, office coordination, or customer service experience.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Excellent organizational, communication, and problem-solving skills.
• Strong computer skills and the ability to maintain accurate electronic records.
• Dependable, punctual, professional, and able to manage multiple priorities.
• Comfortable working independently, taking initiative, and following through on responsibilities.
• Compassionate and respectful when communicating with seniors and their families.
• Ability to maintain confidentiality and exercise sound judgment.
• Flexible and available to respond to unexpected staffing needs, including outside regular office hours.
• Must meet applicable agency requirements for any direct client-care assignments.

What We Offer

• Starting pay of $23.00 per hour .
• A consistent weekday office schedule of 8:30 a.m.–2:30 p.m.
• A part-time position with the opportunity to transition to full-time as the agency grows.
• The opportunity to make a meaningful difference in the lives of seniors, families, and caregivers.
• A compassionate, mission-driven organization that values accountability, kindness, and personal connection.

How to Apply

Please submit your application with résumé and a brief introduction describing your scheduling and administrative experience, proficiency with Microsoft Office, and interest in joining Andi’s Angels Home Care. We are looking for someone who understands that this is more than an office job. Our clients depend on us, our caregivers depend on us, and families trust us to follow through. If you are organized, compassionate, dependable, experienced in scheduling, and ready to be part of a growing home care team, we would love to hear from you. Andi’s Angels Home Care When you are in our care, you are family.  

  Required Qualifications

• Previous scheduling experience is required. Caregiver scheduling, healthcare scheduling, or home care scheduling experience is strongly preferred.
• Previous administrative, office coordination, or customer service experience.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Excellent organizational, communication, and problem-solving skills.
• Strong computer skills and the ability to maintain accurate electronic records.
• Dependable, punctual, professional, and able to manage multiple priorities.
• Comfortable working independently, taking initiative, and following through on responsibilities.
• Compassionate and respectful when communicating with seniors and their families.
• Ability to maintain confidentiality and exercise sound judgment.
• Flexible and available to respond to unexpected staffing needs, including outside regular office hours.
• Must meet applicable agency requirements for any direct client-care assignments.