Administrative Assistant

Administrative Assistant

Date: Oct 1, 2026

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The Florida Legislature

Joint Legislative Auditing Committee

Job Title

Administrative Assistant

General Summary

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters.

Examples of Work Performed

• Performs special assignments, research, and report preparation. Reviews records and reports which require action and recommends solutions or courses of action.

• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.

• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.

• Processes a variety of correspondence, investigates subject matter, and prepares replies.

• Defines and investigates problems; formulates methods of resolution.

• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.

• Represents supervisor at meetings.

• Performs general office management duties.

• Assists in planning full committee and/or subcommittee meetings and workshops.

• Responsible for preparing committee meeting notices (using Senate Leagis and House Leagis), detailed agenda, meeting material, and meeting summary.

• Responsible for recording and reporting out committee meetings.

• Responsible for tracking a large volume of correspondence, other communication, and reports, related to certain committee responsibilities.

• Responsible for maintaining public records and responding to public records requests

• Performs other related duties as required.

Knowledge, Skills and Abilities

• Knowledge of administrative principles and practices.

• Knowledge of research techniques.

• Extensive knowledge of the Microsoft Office Suite, especially Word and Excel

• Ability to pay attention to detail and review work for accuracy and quality of content.

• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit.

• Ability to collect, analyze, and interpret data.

• Ability to plan, organize, and coordinate work assignments.

• Ability to communicate effectively verbally and in writing.

• Ability to deal tactfully and courteously with the demands of the public.

• Ability to handle confidential information.

• Ability to understand and apply rules, regulations, policies, and procedures.

• Ability to prepare reports, correspondence, and maintain records.

• Ability to utilize problem-solving techniques.

• Ability to train others.

Minimum Qualifications

• A bachelor's degree from an accredited college or university.

• Administrative or staff experience can substitute on a year-for-year basis for the required college education.

Preference

• Preference will be given to those with legislative experience.

Salary

• Commensurate with experience

• The Legislature offers a competitive benefits package.

Accommodation for Disability

If an accommodation is needed for a disability, please notify Human Resources at View phone number on click.appcast.io.

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Location:

TALLAHASSEE, FL, US, 32399

Nearest Major Market:Tallahassee