Automotive Accounting Assistant

Sheehy Auto Stores Accounting Assistant

Sheehy Auto Stores is seeking a detail-oriented Auto dealership Accounting Assistant with previous dealership experience to support our accounting operations in a fast-paced, high-volume automotive environment. This role plays a critical part in ensuring accurate financial transactions across vehicle sales, service, and parts departments while supporting month-end close and reporting.

Responsibilities

• Track Contracts in Transit (CIT) and Vehicle Receivables status to ensure timely funding
• Review and correct accounting schedules
• Monitor and resolve daily deal issues
• Perform daily reconciliation and posting of deposits
• Process customer refunds and referral payments
• Handle warranty cancellations and submissions
• Post vehicle sales, service, and parts transactions accurately and in a timely manner in the DMS
• Generate and post customer invoices; apply payments to accounts receivable (AR)
• Reconcile AR schedules and ledgers; investigate and resolve discrepancies
• Monitor outstanding balances and assist with collections and follow-up
• Obtain revenue and process invoices by verifying and completing payable and receivable transactions
• Assist with month-end close, reporting, and maintaining accurate financial records
• Work closely with the Office Manager to ensure accurate transaction processing

Requirements

• Previous dealership experience is required
• Experience in automotive accounting, billing, or dealership office support preferred
• Knowledge of AP/AR processes and basic accounting principles
• Experience with Dealership Management Systems (DMS) required
• Reynolds & Reynolds experience preferred
• Ability to balance and manage large-volume accounts
• Strong attention to detail and accuracy in reconciliation and data entry
• Excellent organizational, multitasking, and time-management skills
• Fast learner who is adaptable and comfortable in a demanding environment
• Ability to work independently and collaboratively as part of a team
• Strong written and verbal communication skills
• Authorized to work in the United States
• Ability to pass a pre-employment background check, MVR, and drug screening
• Must have a valid driver's license

Sheehy Auto Stores is an Equal Employment Opportunity Employer