Event Planner

Our associates celebrate lives. We celebrate our associates.Responsible for planning and implementing detailed events within a few days. Plans, schedules resources and vendors, and implements event plans supporting funeral services, visitation, and receptions in accordance with the family’s wishes and contract. Communicates instructions, expectations, budgets, and deadlines to vendors and support staff.JOB RESPONSIBILITIESEvent PlanningPlans Events by reviewing contract and discussing with Funeral Director for clarificationSchedules internal resources including but not limited to facility space adequate for event size, equipment, tables, chairs, podiums, decorations, vehicles, drivers, and AttendantsContacts and schedules vendors communicating expectations, budget, and timelineManages Services Arrangements implementation (visitation, funeral, reception, or graveside) per contractual arrangementsObtains and inspects vendor products and addresses issuesCommunicates instructions to support staff for set-up, work assignments during events, and clean-upWorking along with support staff, also sets-up arrangements and may assist with event supportAvailable during events to resolve issuesResponsible for events to meet or exceed the family’s wishesPerforms a variety of event planning duties such as ordering of memorabilia, stationary, scanning photos, coordinating the development of electronic presentations, music, or drafting obituariesAdministrationWorking with Corporate Products, sources local vendors for catering, flowers, and other local service productsObtains pricing and ensures inspections are compliant and business practices are in good standingDevelops catering menusCollaborating with Corporate Products follows guidance for vendor contract & pricing approvalMaintains vendor Key Performance Indicators and metrics regarding contract complianceDevelops and maintains Event Playbook including event plans, KPIs, and lessons learnedDocuments areas for improvement and reviews with manager to implement enhancementsAdditional responsibilities as requested or assignedMINIMUM REQUIREMENTSEducationAssociates degree in hospitality, event planning, or related discipline required. Two (2) years of event planning experience may be considered in lieu of degree.ExperienceAt least one (1) year event planning or catering experience is strongly preferredKnowledge, Skills and AbilitiesComputer literate and proficient with MS OfficeAbility to use proprietary software in the administration of responsibilitiesWork conditionsWork EnvironmentWork is primarily indoors, also includes working outdoors during all seasons and weatherProfessional attire required when in contact with familiesWork PosturesFrequent continuous period of time sitting or standing up to 6 hours per dayfrequently climbing stairs to access buildingsWork Physical DemandsPhysical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usageWork HoursFlexibility of availability is a requirementStandards hours include nights and weekends, when the majority of Services occurTypically, less than 20 hours a week is worked M-F 8am-5pmLimited amount of local and/or multiple location travel requiredPostal Code: 36109Category (Portal Searching): Administration and ClericalJob Location: US-AL - Montgomery #J-18808-Ljbffr