Administrative Support Specialist - Journey

Administrative Support Specialist - JourneyPlease see Special Instructions for more details.Position InformationJob Title - Administrative Support Specialist - JourneyPosition Number - 400181Vacancy Open to - All CandidatesTime-Limited - NoDepartment Homepage - Department - COLLEGE OF BUSINESS/DEAN'S OFFICEDivision - Academic AffairsClassification Title - 10422 Administrative Support SpecialistCompetency Level - 2 - JourneyWorking Title - Administrative Support Specialist - JourneyNumber of Vacancies - 1Full Time Equivalent (FTE) - 1.0Full Time or Part Time - Full TimeRecruitment Range - $34,602 - $49,406Anticipated Hiring Range. Salary offered may be outside of this range as impacted by budget, UNC salary administration, and/or candidate qualifications. - $37,734 - $41,927Salary Grade Equivalency - NC09Work Schedule - Monday - FridayWork Hours - 8:00 a.m. -5:00 p.m.Position Location (City) - GreenvilleJob Category - StaffBe a Pirate! East Carolina University (ECU) is consistently ranked among the nation's top public universities for its commitment to research, innovation, social mobility, and public service. Classified as a R1 institution by the Carnegie Commission on Higher Education, ECU is among the top 5% of research universities in the United States, an elite designation reflecting the highest levels of research activity, funding, and doctoral output. Founded in 1907, ECU is a public, four-year university located in Greenville, N.C., which is widely regarded as the cultural, educational, economic, and medical hub of eastern North Carolina. Through education, research, healthcare, community engagement, athletics, cultural enrichment, and service, ECU enhances the quality of life for its students, the state and communities around the world. It is a great place to work, teach, and learn. ECU's commitment to impactful scholarship is further demonstrated through its repeated Carnegie Community Engagement Classification (2010, 2015, 2024), as well as its 2024 designation as a Carnegie Leadership for Public Purpose institution. These distinctions recognize the university's leadership in translating research into meaningful community partnerships and measurable societal benefits. The university supports its workforce through a wide range of professional development opportunities designed to foster career growth and skill advancement. Eligible employees also benefit from a comprehensive benefits package that promotes a healthy work-life balance.Primary Purpose of Organizational Unit - Academic Affairs, led by the Provost and Senior Vice Chancellor for Academic Affairs, comprises the university's colleges, schools, and libraries, along with other academic support and administrative units. Academic Affairs works collaboratively to strengthen ECU's culture of academic excellence in line with our mission to be a national model for student success, public service, and regional transformation. The College of Business has been AACSB accredited for more than 40 years and offers undergraduate and graduate degrees in business, hospitality management, sustainable tourism and hospitality, and entrepreneurship. The college is committed to academic excellence and fostering an environment where faculty, staff, and students can thrive and feel respected both personally and professionally.Primary Purpose of Position - This position provides administrative, financial, operational, and technology support to multiple academic departments within the College of Business. Reporting to the Director of Operations, the position works closely with faculty, staff, students, university departments, and external stakeholders to support effective communication, compliance, record management, and departmental operations. Key Responsibilities Include:Serve as a primary point of contact for faculty, staff, students, and external stakeholders by providing information, responding to inquiries, and supporting communication and customer service functions. (20%)Provide administrative support by coordinating departmental activities, interpreting policies and procedures, resolving operational issues, and supporting efficient day-to-day operations. (20%)Support departmental financial, purchasing, and travel processes by processing transactions, maintaining compliance, and assisting with budget-related activities. (20%)Utilize and maintain proficiency in university and college information systems, databases, reporting tools, and technology resources to support administrative and operational needs. (20%)Maintain departmental records and tracking systems, prepare reports, monitor administrative and financial information, and support data accuracy and record retention requirements. (20%)Minimum Education, Knowledge, Skills, and Experience - High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.License or Certification required by statute or regulation - NonePreferred Education, Knowledge, Skills, and Experience - NoneLicense or Certification required by the Department - NoneSpecial Instructions to Applicant - Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Applicants must be currently authorized to work in the United States on a full-time basis. Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed-upon time after an offer of employment has been made and accepted to meet this requirement.Additional Instructions to ApplicantJob Open Date - 10/22/2026Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. - 10/29/2026Open Until Filled - NoQuick Link for Direct Access to Posting - option - If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.Nondiscrimination Statement - East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at View phone number on click.appcast.io (Voice/TTY) or ADA - View email address on click.appcast.io for Employment - Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.Department for People Operations, Success, and Opportunity - If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at View phone number on click.appcast.io or toll free at View phone number on click.appcast.io or send an email to View email address on click.appcast.io. Our office is available to provide assistance Monday-Friday from 8:00-5:00EST.Supplemental QuestionsRequired fields are indicated with an asterisk (*).* Please indicate where you learned about this