Clinical Coordinator

Clinical Coordinator

The Clinical Coordinator will support clinical education and engagement programs at a dedicated training center. This role is responsible for coordinating clinical activities, managing schedules, and ensuring seamless onsite program execution. The ideal candidate will combine medical office familiarity with strong administrative coordination and exceptional customer service skills. The position requires collaboration with clinical teams, patients, vendors, and internal stakeholders to maintain efficient operations. Candidates should be adaptable, detail oriented, and comfortable working in a fast paced, customer focused environment.

Key Responsibilities:

• Serve as the primary point of contact for clinical activities and day to day operations at the training center.
• Coordinate clinical calendars, patient schedules, training programs, and onsite events.
• Support patient coordination activities, including appointment scheduling, documentation, medical clearance coordination, and photography logistics.
• Maintain clinical supply inventory and ensure training spaces are properly prepared with required materials.
• Coordinate vendor activities, purchasing requests, and clinical supply orders.
• Assist with clinical training materials, patient education materials, and general program administration.
• Collaborate with clinical teams and other stakeholders to ensure smooth program execution.
• Follow established operating procedures and applicable safety requirements.

Required Qualifications:

• Bachelor's or Master's degree.
• Strong organizational, scheduling, planning, and prioritization skills.
• Excellent verbal and written communication skills.
• Ability to deliver professional, high quality customer service and coordinate with multiple stakeholders.
• Proficiency in MS Office applications, including Outlook, Word, Excel, and PowerPoint.
• Flexibility to adapt to changing schedules and support onsite training programs.
• Ability to work onsite in Austin, Texas, with occasional schedule flexibility.

Preferred Qualifications:

• 1 to 2 years of experience in a medical setting, patient care coordination, or medical assistance.
• Experience in dermatology, aesthetics, medical spas, or similar patient facing healthcare environments.
• Experience in hospitality, concierge services, event coordination, or executive administration combined with medical office exposure.
• Experience with vendor coordination, inventory management, purchasing, or budget support.
• Familiarity with clinical standard operating procedures and healthcare safety practices.

Benefits:

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, paid holidays annually - as applicable.