Administrative Assistant

Administrative Assistant

The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for 3 SVPs and 1 VP in Brand/Franchise Marketing. This role will also include leading meeting logistics and tracking of key actions required.

Essential Responsibilities:

• Manages complex scheduling for meeting heavy executives; specifically coordinates meetings with internal and external parties utilizing multiple calendars, often balancing strict demands of studio heads and shifting priorities while anticipating problems and conflicts in advance
• Supports executives with managing their meetings of the day/week ahead, meeting planning, agenda prepping with excellent follow up and problem-solving skills
• Compiles meeting agendas for weekly team meetings as well as other key meetings
• Coordinates travel schedules and arrangements, collects required travel documentation
• Establishes and maintains positive relationships with internal and important external clients
• Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card
• Proactively manages meetings and presentation logistics (in person, hybrid or virtual)
• Maintains proper record keeping and filing system for all work
• Composes and types routine e-mail correspondence in a timely manner

Qualifications:

• 1+ years of experience supporting an executive
• Proficient in Microsoft Word, Excel, PowerPoint, Keynote and Photoshop

Desired Characteristics:

• High degree of professionalism and the ability to interface well with Senior Level management
• Bachelor's degree
• Strong attention to detail & assertive communication skills
• Strong organizational, interpersonal and communications skills
• Self-motivator with proactive attitude and detail orientation
• Adept at working in a fast-paced environment with the ability to multi-task
• Capable of building and maintaining strong work relationships and work effectively across multiple divisions/departments
• Ability to work independently and show a very strong sense of initiative and intuition
• An expert communicator with the ability to communicate with all levels especially senior executives able to follow up on meeting action points and communicate these to necessary parties
• Demonstrates initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
• Pays attention to multiple details and multiple tasks while minimizing errors
• Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas
• Must be able to maintain department business with the utmost confidentially
• Demonstrates experience working in, and a positive attitude toward, a rapidly changing business environment
• Excellent organizational, analytical and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail

Additional Requirements:

• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $47,500 - $60,000.

NBCUniversal is an equal opportunity employer and will consider qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.