Facilities Coordinator

Job Description

Job Description

Facilities & Workplace Coordinator

Location: Fully Onsite
Schedule: Monday-Friday, 8:00 AM-4:30 PM
Duration: Contract through mid-December
Pay Range: $30-$35/hour

About the Opportunity

We are seeking a detail-oriented Facilities & Workplace Coordinator to support daily workplace operations for a large, multi-site organization. This role combines office administration, vendor coordination, facilities support, compliance tracking, work order management, and scheduling responsibilities. The ideal candidate is highly organized, customer-service focused, and comfortable working with multiple stakeholders in a fast-paced environment.

Preferred Qualifications

• Strong verbal and written communication skills
• Experience in office administration, workplace services, facilities coordination, or operations support
• Professional experience interacting with vendors and service providers
• Excellent organizational and problem-solving abilities
• Ability to manage multiple priorities with strong attention to detail
• Comfortable working onsite in a collaborative environment
• Ability to meet pre-employment health and onboarding requirements

Key Responsibilities

Administrative & Workplace Support

• Provide administrative support for workplace and facilities operations
• Coordinate department meetings, training sessions, and special projects
• Prepare reports, presentations, and operational documentation
• Maintain department records, files, and project-related information
• Serve as a liaison between internal departments, vendors, and business partners
• Support workplace requests and conference room setup coordination

Facilities Operations Support

• Assist with work order administration and facilities service requests
• Maintain data and documentation within facilities management systems
• Support vendor management, purchasing activities, and service agreements
• Track project status, invoices, proposals, and maintenance activities
• Coordinate with contractors and service providers to ensure timely completion of work

Compliance & Safety Support

• Assist with maintaining safety, compliance, and inspection documentation
• Support workplace programs that promote safe and efficient facility operations
• Conduct routine system audits and data integrity reviews
• Maintain records related to operational and regulatory requirements

Scheduling & Coordination

• Support scheduling and assignment coordination for facilities staff and vendors
• Help monitor project timelines and operational activities
• Respond to workplace concerns and service requests in a timely manner
• Build positive working relationships with internal teams and external partners
• Perform other related duties as needed

Ideal Candidate

This role is ideal for someone with experience in workplace services, office administration, facilities coordination, property operations, or corporate services who enjoys keeping operations organized, supporting multiple projects, and delivering excellent customer service. The ability to communicate professionally, manage competing priorities, and maintain strong attention to detail is essential.

Note: This position does not require driving responsibilities or on-call availability.

Pay Details: $30.00 to $33.00 per hour

Search managed by: Tiffany Duong

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.