Administrative Assistant - Long Beach, CA

Pay range is $21 to $24 per hour Overview We are looking for an Administrative Assistant who enjoys supporting a busy team, staying organized, and keeping daily operations running smoothly. This role is ideal for someone who is detail oriented, proactive, and comfortable managing a steady flow of administrative tasks in a fast paced environment. Key Responsibilities Provide general administrative and clerical support including data entry, mailing, scanning, faxing, and copying Maintain organized electronic and hard copy filing systems Sort and distribute incoming mail and correspondence Manage calendars and schedule meetings, appointments, and travel for managers Coordinate inspections with onsite staff including bank, lender, Section 8, city, and health department visits Create calendar invites and assist with scheduling needs Complete questionnaires, reports, and required documentation Prepare and update documents, correspondence, reports, memos, and emails Track inbound freight and follow up on priority orders Generate and maintain reports to support management Assist with special projects including vendor outreach, obtaining bids, and creating custom reports Support resident communication and elevate concerns when needed Process rental applications and run weekly reports Assist with rent collection tasks and rental assistance cases Review ledgers, research discrepancies, and support account accuracy Assist residents and onsite staff with payment questions and account inquiries Research and resolve online payment issues Enter rent increases, renewals, Section 8 updates, and market rent changes Review Section 8 portals for holds, abatements, or payment changes Prepare notices and tenant files for eviction filings Submit ownership change packets to housing authorities Run renewal and rent increase reports and distribute notices Qualifications One to two years of administrative support experience Strong skills in Microsoft Word, Microsoft Excel, and Google Suite Experience with standard office equipment Excellent written and verbal communication skills Strong organization, prioritization, and problem solving abilities High attention to detail and accuracy Ability to work independently and as part of a team High School Diploma required, Bachelor’s degree preferred Who Thrives Here Someone who enjoys supporting a team and keeping operations organized Someone who communicates clearly and professionally Someone who can manage multiple priorities with accuracy Someone who values consistency, structure, and excellent service Compensation and Benefits Pay range is $21 to $24 per hour Medical, dental, and vision benefits with dependent coverage options #J-18808-Ljbffr