Assistant Project Manager

Job Description

Assistant Project Manager - Service

Department: Building Service

Reports to: Project Manager / Operations Manager

Classification: Exempt

Schedule: Full Time, Monday-Friday
Position Summary

Our client is seeking an Assistant Project Manager - Service to support the successful execution of commercial plumbing, electrical, HVAC, and specialty service projects. This position provides project coordination, technical administration, procurement support, schedule tracking, financial assistance, and customer communication throughout the project lifecycle.

The Assistant Project Manager works closely with Project Managers, Operations Managers, field teams, customers, vendors, subcontractors, fabrication teams, detailing personnel, and startup technicians to help ensure projects are completed safely, on schedule, within budget, and in accordance with contract requirements.

This is a developmental opportunity for someone pursuing a long-term career in construction project management. The role provides hands-on exposure to all phases of project execution, from project turnover and procurement through construction, billing, and closeout.
About Our Client

Our client is an established, full-service mechanical, electrical, and plumbing contractor serving commercial and industrial customers. Its teams support a broad range of operations, including building service, mechanical construction, plumbing, electrical work, HVAC, specialty projects, industrial refrigeration, and manufacturing.

The company is committed to safety, integrity, teamwork, customer service, and the continued professional development of its employees.
Core Values

Employees are expected to operate in accordance with the following workplace values:

• Safety: Make the prevention of injuries and vehicle incidents the highest priority.
• Integrity: Be truthful and honest in words and actions.
• Empathy: Understand and appreciate the perspectives of customers and teammates.
• Urgency: Give immediate attention to important tasks without compromising safety or quality.

Assistant Project Manager Responsibilities
Project Coordination

• Follow all company safety policies, procedures, and work practices.
• Support Project Managers with the planning and execution of assigned commercial service projects.
• Coordinate project communication among field teams, customers, vendors, subcontractors, fabrication, detailing, and startup personnel.
• Assist with developing, maintaining, and communicating project schedules and milestones.
• Participate in project meetings and document action items, decisions, and follow-up requirements.
• Monitor project progress and communicate potential schedule, cost, scope, or coordination issues to project leadership.
• Help ensure project teams have the information, materials, equipment, and resources needed to complete their work.

Project Administration

• Maintain accurate and organized project files, records, and documentation.
• Develop and maintain RFI, submittal, purchase order, expediting, and closeout logs.
• Prepare requests for information for Project Manager review.
• Track and distribute RFI responses, design clarifications, and project correspondence.
• Review submittals and shop drawings for alignment with project requirements before Project Manager review.
• Track submittals, approvals, revisions, and outstanding documentation.
• Assist with the preparation of operations and maintenance manuals.
• Support the completion of project closeout packages, warranties, training records, and turnover documents.

Procurement and Scheduling Support

• Assist with the procurement of equipment, materials, subcontractors, and outside services.
• Enter, process, and track purchase orders.
• Coordinate equipment releases, fabrication requirements, and material deliveries.
• Monitor lead times and help expedite critical equipment and materials.
• Communicate delivery dates, schedule changes, and potential delays to project teams.
• Support project schedule updates and milestone tracking.
• Coordinate with vendors and field teams to help maintain the flow of labor, materials, and equipment.

Technical Support

• Review construction drawings, specifications, submittals, contracts, and related project documents.
• Assist with identifying scope gaps, document discrepancies, constructability concerns, and coordination conflicts.
• Coordinate equipment approval, submittal, and release processes.
• Support the preparation of sketches, documentation, and technical project information.
• Maintain project records, reports, and performance metrics.
• Escalate technical issues to the appropriate Project Manager, engineer, or operations leader.

Financial Support

• Assist Project Managers with project budget tracking, forecasting, and cost reporting.
• Support the preparation and documentation of change orders.
• Track committed costs, purchase orders, subcontract activity, and material expenses.
• Review vendor invoices, subcontractor billing, and supporting documentation for accuracy.
• Assist with project billing, cost coding, and financial documentation.
• Identify potential cost impacts and communicate them to project leadership.

Customer and Team Relationships

• Build positive working relationships with customers, vendors, subcontractors, field employees, and internal teammates.
• Provide professional, accurate, and timely communication to project stakeholders.
• Respond to requests and follow up on outstanding project items.
• Demonstrate a positive attitude, accountability, and commitment to teamwork.
• Support Project Managers and Operations Managers with additional duties as assigned.

Qualifications
Education and Training

One of the following is preferred:

• Bachelor's degree in Construction Management, Mechanical Engineering, Building Construction, or a related field.
• Associate degree or technical training in construction, engineering, HVAC, plumbing, electrical, or a related discipline.
• Relevant military training or experience.
• Equivalent professional experience in construction, mechanical contracting, building service, or project coordination.

Experience

• One to three years of experience in construction, engineering, project coordination, estimating, field supervision, or project administration preferred.
• Construction management internship or cooperative education experience may be considered.
• Experience supporting mechanical, HVAC, plumbing, electrical, building service, or specialty construction projects preferred.
• Experience working with Project Managers, vendors, subcontractors, customers, or field teams is beneficial.

Knowledge and Skills

• Basic understanding of construction drawings, specifications, submittals, and contract documents.
• General knowledge of construction processes, materials, equipment, and project workflows.
• Strong organizational, prioritization, and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to learn project management, estimating, scheduling, and construction software.
• Ability to manage multiple assignments and deadlines simultaneously.
• Strong attention to detail and follow-through.
• Effective problem-solving and critical-thinking skills.
• Ability to work collaboratively in a team-oriented environment.
• Professional approach to customer service and project communication.

Work Schedule and Travel

• Full-time, exempt position.
• Standard schedule is Monday through Friday.
• Occasional evening, weekend, emergency, and overtime work may be required.
• Travel to jobsites, customer facilities, project meetings, and company locations may be necessary.

Our client is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.