Senior Billing Coordinator

**FULLY REMOTE**

**MUST BE LOCAL TO BOSTON/MA/NH/RI TO COME IN AS NEEDED**

A Boston-based (remote) professional services firm that I’m partnering with is looking to bring on a Senior Billing Specialist to join their team. This role reports directly to the Executive Director.

We are seeking a proactive and detail-oriented Legal Billing Coordinator to oversee the full-cycle billing process. You will work closely with attorneys, support staff, and clients to ensure time entries and disbursements are accurately recorded, compliant with client billing guidelines, and submitted on time. The ideal candidate is highly organized, customer service-oriented, and communicates effectively with both internal and external stakeholders. They thrive in a fast-paced legal environment while managing multiple priorities and deadlines.

Key Responsibilities:

• Billing Rate Management: Accurate set-up and maintenance of billing rates while adhering to client agreements.

• Conflicts Checks: Running conflict of interest reports for new matters and clients.

• Client/Matter Intake: Setting up new clients and matters adhering to the firm processes and client requirements.

• Pre-bill Processing: Generate, review, and distribute monthly proformas to billing attorneys.

• Invoice Preparation: Review and edit time entries, apply rate adjustments, and finalize client invoices.

• E-Billing Administration: Submit invoices through third-party electronic billing platforms, ensuring compliance with client-specific formatting (e.g., LEDES) and resolve any short payments or rejected invoices.

• Compliance & Guidelines: Ensure all bills adhere to firm policies and specific client billing guidelines.

• Stakeholder Communication: Serve as a liaison between attorney and clients to address billing disputes, answer queries, and support positive client relationships.

• Reporting: Generate billing, accounts receivable, and timekeeper reports for management and legal teams.

• Account Maintenance: Apply retainer funds, process write-offs and adjustments, and assist with month-end and year-end closing activities.

Qualifications:

• Bachelor’s degree in Business Administration, Accounting, or a related field (or equivalent experience)

• Minimum of 5 years of billing experience, preferably in a legal or professional services setting

• Must be a strong collaborator

• Excellent verbal and written communication abilities

• Proficiency with office software (MS Office Suite, document management systems)

• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment

Preferred Skills:

• Minimum of 5 years legal billing experience

• Experience working with Tracker, TyMetrix 360, CounselLink, etc.

• Experience working as a key player on a smaller team