Human Resources Coordinator

Human Resources Coordinator

Office Location: 601 First Street NW, Grand Rapids, MI 49504

Position Classification: Full-Time Regular

About This Opportunity

Support the Human Resources department across the full employee lifecycle, with a primary focus on payroll processing, benefits administration, and HR data management. This role is the go-to resource for Team Members on payroll and benefits questions, while also pitching in on recruiting, onboarding, HR compliance, and other generalist HR functions as needed. Dayforce experience is a plus.

Key Responsibilities

• Foster an environment of diversity and belonging.
• Enter new hire information into the payroll/HRIS system and support the onboarding process.
• Process timesheets and prepare data for import into the payroll management system.
• Update job cost information and enter payroll adjustments.
• Transmit payroll to the payroll vendor and reconcile reports in preparation for the next payroll cycle.
• Prepare manual checks as necessary.
• Process back-end payroll tasks, including submitting Section 125 reports.
• Register for state and local payroll taxes; resolve discrepancies with localities and the payroll vendor.
• Provide payroll information for the annual workers' compensation audit.
• Review and process expense reimbursement reports.
• Maintain and update the payroll/HRIS reporting database.
• Administer benefits enrollment for new Team Members and lead the annual open enrollment process.
• Reconcile benefits statements and invoices; conduct audits of payroll, benefits, and other HR programs.
• Complete 401(k) reconciliation and reporting.
• Assist with FMLA, STD, and LTD leave of absence administration.
• Maintain PTO, FTO, and VTO balances.
• Monitor and respond to unemployment claims.
• Process prevailing wage and certified payroll requirements.
• Coordinate COBRA administration with the third-party administrator.
• Maintain and review ACA data within the payroll/HRIS system.
• Verify I-9 documentation and maintain current employment eligibility records.
• Maintain electronic personnel files, ensuring accuracy and compliance.
• Serve as a first point of contact for Team Member questions, providing excellent customer service.
• Support recruiting and hiring processes, including scheduling interviews and processing new hire paperwork.
• Assist with the setup and execution of the performance review process.
• Support Team Member engagement activities and HR programs across the organization.
• Assist with processing Team Member separations.
• Perform other duties as assigned.