Fine Art Coordinator

Client Management Support

To provide a professional, courteous and efficient service to Cadogan Tate’s clients, vendors and employees, while performing a client management support function.

Knowledge, Skills and Experience

Bachelor’s Degree in a related field, such as Business Administration or Art. Experience in Logistics, Fine Art and Interior Design is beneficial. Proficiency in Microsoft Office Software and internal computer software, Moveware / Studio (training will be provided). Impeccable communication skills, both written and spoken. An excellent telephone manner that is polite and courteous at all times. Excellent time management and organizational skills – Ability to multi-task as required. Three to five years of logistical, warehousing and art handling experience, including packing preferred. Excellent problem-solving skills. Ability to accurately execute detailed paperwork. Team player, able to work with all levels of staff in a dynamic environment. Comfortable in a results-driven workplace.

Key Responsibilities

Able to manage small jobs from quote stage to billing completion. Also, able to manage large projects with supervision. Works closely with the packing department and handles majority of small parcel interstate FedEx air shipments. Supporting Account Managers with their day-to-day workload including setting up client files, creating purchase orders, entering Studio data, producing bill of ladings and generating invoices. Liaising with the Dispatch and Operational departments regarding collections, deliveries and packing requirements ensuring the client’s expectations are met. Ensuring the department calls are handled in a prompt and professional manner. Assisting General Manager, VP of Client Services and Director when required. Taking care and focusing attention on all administrative duties to ensure accuracy. General. Ensure compliance with all HR policies and procedures, and all other Company policies and procedures in place. Adhere to all Health & Safety policies and procedures. To act at all times in the best interests of Cadogan Tate, its customers and its employees. 3-5 years of experience in Logistics, Fine Art, Interior Design, and art handling experience, including packing preferred.

Operating Dimension/Decision Making Authority

All decisions to be reviewed by manager initially. Once a level of operating authority has been reached decision making authority level will be reviewed and agreed.

Revenue - To be confirmed by management

Budget - To be confirmed by management

Headcount - N/A

Other

Other Information (Relevant to understanding the job)

All employees are part of a team and should maintain an awareness of the important elements of other employees’ responsibilities with whom their own responsibilities overlap. Employees must work co-operatively and supportively with other employees. Employees have a responsibility to report any concerns to their supervising manager or to Head Office. Employees must be aware to act as an ambassador for Cadogan Tate and ensure that at all times when on company business a professional and courteous manner is projected. The responsibilities listed in this job specification should be regarded as a guide and not a comprehensive list of all the daily requirements of your job.