Transportation & Relocation Program Support Specialist

Job Description

Job Description

One Federal Solution is seeking a highly organized and detail-oriented Transportation & Relocation Program Support Specialist to provide administrative, professional, and technical support to the Drug Enforcement Administration's (DEA) Transportation & Relocation Management Section.

The selected candidate will support the planning, coordination, documentation, and execution of activities associated with the Permanent Change of Station (PCS) process and the Transit Subsidy Program. Responsibilities include program and data management, financial and budgetary support, records maintenance, action item tracking, reporting, and coordination of relocation-related activities.

The ideal candidate will have experience supporting federal programs, knowledge of government relocation and PCS procedures, and the ability to manage multiple administrative and program-related priorities while maintaining accurate records and meeting established deadlines.

Key Responsibilities

• Provide administrative, professional, and technical support for the DEA Transportation & Relocation Management Section.
• Support the planning, coordination, organization, and execution of activities associated with the Permanent Change of Station (PCS) process and Transit Subsidy Program.
• Establish, maintain, and update program databases, tracking systems, and action item logs.
• Monitor and track action items, assignments, deliverables, and program milestones to ensure timely completion.
• Prepare, review, and deliver progress reports, correspondence, presentations, and other program-related documentation.
• Develop, maintain, and monitor delivery schedules, project timelines, and administrative tracking tools.
• Assist with scheduling, coordinating, and preparing program activities, meetings, and briefings.
• Attend meetings, document discussions, prepare meeting minutes, and track assigned action items and follow-up activities.
• Perform data entry, validation, and record updates in UFMS, MLINQS, and other PCS-related systems.
• Maintain accurate electronic and hard-copy files, program records, and supporting documentation.
• Assist with reviewing relocation documentation, financial records, and supporting materials for accuracy and completeness.
• Provide administrative support for employee relocation and permanent change of station activities.
• Assist with monitoring relocation-related expenses, budgets, financial transactions, and program expenditures.
• Support budget and financial management activities, including tracking obligations, expenditures, reimbursements, and related documentation.
• Assist with the administration and tracking of employee transit subsidy program activities.
• Conduct research, collect information, and resolve discrepancies related to program records and administrative documentation.
• Coordinate with appropriate personnel and stakeholders to obtain required information and ensure program requirements are met.
• Prepare reports, spreadsheets, correspondence, and presentations using Microsoft Office applications.
• Support educational leadership and professional development program activities, including scheduling, documentation, tracking, and reporting.
• Ensure program files, databases, and supporting records are maintained in accordance with established procedures.
• Identify administrative or operational issues and assist with developing appropriate solutions.
• Perform additional administrative, program management, and technical support duties as assigned

Minimum Qualifications

• Minimum of four (4) years of relevant experience providing program and data management support to programs of similar size and scope.
• Associate degree from an accredited institution or an additional two (2) years of related professional experience in lieu of the degree.

Required Experience and Knowledge

Candidates must demonstrate relevant experience in the following areas:

• Program and data management support.
• Government relocation and Permanent Change of Station (PCS) processes.
• Administrative support and electronic and hard-copy file maintenance.
• Data entry and information management using UFMS, MLINQS, and other PCS-related systems.
• Budget administration, financial tracking, and program expenditures.
• Educational leadership and professional development program support.
• Preparing, reviewing, and delivering reports and program-related documentation.
• Establishing and maintaining databases, spreadsheets, action item logs, and tracking systems.
• Coordinating meetings, preparing agendas, recording minutes, and monitoring follow-up activities.

Required Skills and Competencies

• Working knowledge of Microsoft Word, Access, PowerPoint, and Excel.
• Proficiency in electronic messaging and standard office communication systems.
• Strong organizational, analytical, and time management skills.
• Excellent written and verbal communication abilities.
• Ability to maintain accurate records and manage confidential program information.
• Strong attention to detail and commitment to data accuracy.
• Ability to coordinate with multiple stakeholders and obtain necessary information.
• Ability to manage competing priorities and meet established deadlines.
• Strong problem-solving skills and the ability to work independently and collaboratively.

 

About One Federal Solution

One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.