Attendance Clerk - Student Wellness Center Support and Attendance

Attendance Clerk - Student Wellness Center Support and Attendance

Notre Dame High School San Jose - San Jose, CA 95112

Salary Range $28.00 - $31.00 Hourly Position Type Full Time Education Level High School Travel Percentage None

Description

A Learning Community

Notre Dame High School, San Jose is the center for women's leadership in Silicon Valley and has provided an exceptional Catholic college preparatory education for young women since 1851. The school's mission is guided by the teachings of Saint Julie Billiart, the foundress of the Sisters of Notre Dame de Namur, with a strong focus on social justice to create lifelong learners, spiritual seekers, justice advocates and community leaders. Our mission, summarized by the words of Saint Julie Billiart, is to "teach them what they need to know for life."

This position

The attendance clerk - student wellness center support staff person tracks daily period-by-period attendance of students and provides continued coverage of the student health center. She/he may also be called upon to perform light office and organizational work for Co-Curricular program directors as needed.

Responsibilities

Attendance Support - including but not limited to:

• Track daily period-by-period attendance of students
• Receive, track, and make parent phone calls regarding student absences
• Receive and track parent notes regarding student absences
• Process and verify student absence information from teachers every period
• Maintain accurate daily attendance records for emergency purposes
• Manage the process for sign-in/sign-out records and issue tardy slips and passports for students arriving late or leaving campus early during the school day.
• Record all tardy/passport information in student attendance as directed
• Manage attendance during drills and emergencies and create emergency rosters
• Communicate as assigned with students, parents, faculty, and administrators regarding attendance
• Communicate with faculty regarding field trips, athletic events, special programs, AP Exams, and other special events to properly account for attendance
• Assist in the preparation of a variety of attendance reports for the Director of Student Life on an ongoing basis

Student Health Center Support - including but not limited to:

• Monitoring ill students until a parent/guardian arrives or student returns to class
• Calling parent/guardian when student becomes too ill to return to class or is injured
• Administering first aid as needed for minor injuries
• Taking ill student's temperature when appropriate
• When parent/guardian has medication(s) for student, make sure to keep medication(s) in safe storage with written universal medical form from parent/guardian and picture of student kept with the medication(s), as well as record when medication is given to any student
• Ensuring all student emergency information is accurate, up-to-date, and complete
• Keeping accurate records regarding students and their attendance
• Communicating with Director of Student Life, Dean of Students, or Counselor regarding a student's attendance and other issues ( i. e. tardiness, illness)
• Maintaining adequate supplies for the wellness room and keeping health supplies up to date and stored properly
• Keep the wellness room organized, orderly and clean at all times
• Regularly washing wellness room blankets and pillow cases
• Other duties as deemed necessary

Administrative Support - including but not limited to:

• Perform a variety clerical work, including filing, typing, verifying, and recording information on student records
• Procuring supplies for department as deemed necessary
• Interfacing with other departments on behalf of the Director of Student Life
• Assisting others in the Co-Curricular department as needed
• Write up incident reports on student/staff injuries and file with the Director of Student Life
• Annual update of emergency binders
• Annual update of emergency supply pouches

Qualifications

Minimum Qualifications:

• High School Diploma or equivalent; bachelor degree a plus
• Familiar with technology, including Google Workspace/Apps and Microsoft Office
• Strong organizational and time management skills
• Good communication skills
• CPR/First Aid Certified

Preferred Qualifications:

• Bilingual
• Experience with school administrative software

Terms of Employment:

• Competitive compensation package
• Full-time nonexempt position 11-month work year