Legal Risk Coordinator

Job Description

Job Description

We are looking for a detail-oriented Legal Operations Coordinator to support legal and insurance-related administrative work for a growing organization in Fayetteville, Arkansas. This Long-term Contract position is suited for someone who can manage sensitive records, coordinate documentation across multiple business entities, and bring consistency to complex administrative processes. The ideal candidate is dependable, highly organized, and comfortable working independently while partnering with leadership on priority projects.

Responsibilities:
• Oversee the organization and maintenance of confidential corporate files for roughly 40 related entities, ensuring records remain accurate and accessible.
• Convert legal and administrative documents into well-structured digital and physical filing systems to support efficient retrieval and retention.
• Keep minute books and corporate governance materials current by updating records and verifying documentation completeness.
• Coordinate document-driven projects from initiation through completion, monitoring timelines and resolving gaps in information.
• Maintain tracking systems for deadlines, status updates, and required follow-up actions related to legal and insurance documentation.
• Identify opportunities to improve recordkeeping and administrative workflows, then help implement more efficient practices.
• Work closely with company leadership on special assignments and ongoing operational initiatives that require discretion and precision.
• Prepare, organize, and manage business records using tools such as Google Workspace and other document management platforms.
• Support legal and insurance administration tasks that may include filing coordination, records review, and calendar-based follow-up activities.• At least 1 year of experience in a legal, corporate administrative, insurance, compliance, executive support, or similar office environment.
• Strong ability to handle confidential information with discretion, sound judgment, and a high level of integrity.
• Excellent organizational skills with consistent attention to detail across recordkeeping, document control, and project coordination.
• Proven ability to manage multiple assignments independently while meeting deadlines and maintaining accuracy.
• Effective written communication skills, including document preparation and clear correspondence.
• Proficiency with Google Workspace and confidence using electronic document management systems.
• Familiarity with legal or insurance-related records, such as corporate files, account records, electronic records, or filing documentation, is preferred.
• Willingness to learn new technology and incorporate AI tools into daily administrative work; experience with Claude is a plus.