Proposal Coordinator

Proposal CoordinatorThe Proposal Coordinator is responsible for proposal development, ensuring security and integrity of all proposal documentation, coordinating the internal proposal process, and reviewing all proposal inputs/directing production of the final proposal.The Proposal Coordinator shall work closely with the proposal team to ensure that all internal and external requirements are met from receipt of inquiry through contract award. This position is responsible for the overall adherence to the Company's proposal process.Duties:Prepares and submits documentation to set-up internal proposal number.Performs a detailed review of the inquiry to interpret the scope of work and associated deliverables.Develops the proposal matrix and schedule, adhering to the guidelines set forth in the Company's proposal process guidelines.Establishes the electronic file structure, archive, and back-up capability and procedures for all proposal materials on the Company's server system.Establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation.Schedules, organizes, and leads internal proposal kick off meetings with assigned Technical Proposal Lead and identified team.Liaises with commercial and technical teams, as well as other departments across multiple business segments and offices, to request documentation required for proposal/prequalification submittals (rate sheets, contract, schedule, safety, quality, etc.).Establishes the format of the proposal to reflect the Client's requirements and the Company's agreed proposal win strategy.Coordinates the preparation of the proposal on a day to day basis and holds regular progress meetings with the proposal team, all while ensuring adherence to the established proposal matrix and schedule.Identifies key problem areas during the proposal development and reviews problems and recommended solutions with relevant stakeholders.Ensures that the proposal is fully compliant with the Client's requirements. Where this is not possible, identify alternatives and possible solutions.Ensures that the scope of services is fully defined in the proposal write-up and that the words are consistent with the basis of the estimate as prepared by the Technical Proposal Lead.Coordinates the internal flow and review of all proposal inputs and outputs while ensuring the appropriate personnel review and approval levels (complying with Company's Delegation of Authority) are in place prior to submitting the proposal.Acts as a point of contact with Client, coordinating with sales and other commercial team members, on all formal matters relating to assigned proposals.Required Experience and Education:Associate's degree and 2+ years of relevant experiencePreferred Experience and Education:Bachelor's degree in Marketing/Communications, Journalism, English or equivalent and 5+ years of relevant experience (construction industry, giving exposure to EPC projects in the electric power and water/wastewater)Knowledge and skills in bid preparation, specifically in the electric power industrySkills:Proficient skills in Microsoft Office (Word, Excel, PowerPoint, Access and Visio) and Adobe AcrobatAbility to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressureHighly motivated, well organized, resourceful and proactive with a tenacious and empowering team orientated styleWell-developed written and verbal communication, interpersonal, influencing and presentation skillsDemonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situationsAbility to work irregular schedule and long hours required to meet required deadlines.Travel Requirements:Travel: YesPercent of Time: 10%What You'll Get:Competitive CompensationComprehensive Health Coverage - Multiple Medical, dental & vision plans with 100% preventive care24/7 telehealth (Teladoc)Employee Assistance Program (EAP)Company-funded HSA and pre-tax savings options401(k) Retirement PlanNo-cost Short- and Long-term DisabilityEmployer-paid basic Life & AD&D InsurancePaid Time off (PTO) and 10 Paid HolidaysPaid Parental leaveEducation Reimbursement and Professional DevelopmentEmployee discount program and optional insurance offerings:Identity Theft ProtectionAccident InsuranceVoluntary Life (spouse and child)Critical IllnessHospital IndemnityPet InsuranceEqual Opportunity EmployerAll qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.