Program Coordinator - Academic Department Operations, College of Nursing

Program Coordinator - Academic Department Operations, College of Nursing Location: Chicago, IL, USA Hiring Department: Academic Department Operations Requisition ID: 1041286

FTE: 1

Work Schedule: Monday - Friday Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: June 30, 2026 Salary Range: $70,000.00 - $80,000.00 per annum This position is intended to be eligible for benefits, including Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid Time Off, and Tuition waivers for employees and dependents. Responsibilities This position is responsible for multiple, complex administrative functions and services for academic department units within the College under a shared services model. Under administrative direction, it coordinates logistics and implements processes to meet short and long-term department responsibilities and objectives. The coordinator administers multiple committees, faculty recruitment, department promotion and tenure activities, reporting requirements, and day-to-day academic department functions. Develops, facilitates, and tracks priorities, processes, and requirements for ongoing and ad hoc department initiatives and responsibilities; proactively collaborates with stakeholders to ensure needs are met; keeps timely and accurate records of academic department functions and responsibilities; develops and deploys solutions to issues; responds to inquiries; and manages flow of information between various internal and external stakeholders Responsible for day-to-day functions of standing and ad hoc committees; facilitates flow of information and work of the committees; creates and disseminates various documentation, agendas, and reports; develops and implements processes to meet committee needs and compliance requirements; provides project and task support to committee chairs, academic department operations director, and department heads, as needed Organizes lifecycle faculty recruitment activities for assigned searches; serves as liaison between committees, leadership, and HR; creates and disseminates documentation, communication, reports, and surveys; facilitates interview processes, campus visits, and stakeholder communication Responsible for maintaining, organizing, and conducting confidential faculty affairs-related activities, including annual mid-probationary review and academic promotion and tenure case preparation (dossier development and proofing, external referee communication, process tracking, Interfolio administration, research, document creation, data collection); faculty, staff, and student award management (solicitation, creation, and submission of applications); annual activity reporting (tracking, communication, recordkeeping, document creation, scheduling); and faculty appointment communications and management (multi-year contracts, summer appointments, reappointments, courtesy appointments, etc.) Assists in the development and implementation of operational policies and procedures for the academic department programs, projects, and initiatives; ensures accurate and timely recordkeeping and file management Provides advice on policy and best practices to department leadership on operational, administrative, and business matters Conducts various reporting and information gathering activities; produces detailed data analyses and comprehensive reports on committee activities, department functions, spending, and related initiatives; creates documents, presentations, and reports, as needed Performs other related duties and participates in special projects as assigned Minimum Qualifications Required Bachelor's degree. A total of one (1) year (12 months) of professional business, financial, and/or managerial work experience in an office or equivalent environment. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.) Preferred Qualifications Five (5) or more years of professional work experience. Two (2) or more years of demonstrated success in project management, academic administration, operations management, and/or strategic planning. Excellent verbal and written communication skills. Ability to manage multiple priorities and work proactively. Ability to independently create, edit, and correct multi-level tables of contents, document formatting, text styles, and layouts for 100+ page documents with multiple sections and subsections. Proficiency in PowerPoint (create, edit, and present slide show documents using multiple templates with multiple graphics, visual transitions, and text styles) and Excel (input, edit, and analyze data; perform calculations; and generate reports). The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation. Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. #J-18808-Ljbffr University of Illinois Chicago