Office and Administrative Coordinator

Administrative Assistant

Signature Products Group (SPG) is an industry leader in the design, development, manufacture, and distribution of licensed products for some of the most recognized brands in the world. We partner with brands to expand their product categories and ensure consistent, high-quality representation across every channel from concept through retail. SPG values creativity, teamwork, and a passion for product storytelling. We thrive in a collaborative environment where innovation and accountability drive results.

As the welcoming face of the company, the Administrative Assistant plays a crucial role in creating a positive first impression for visitors, partners, and team members. This individual embodies the company's values, ensuring that everyone who enters the office feels welcomed and valued. Their friendly demeanor and efficient handling of inquiries set the tone for a positive experience with our company.

Responsibilities/Duties/Functions

• Office Management: Maintain a well-organized office environment, including managing supplies, snacks, equipment, and general office upkeep.
• Scheduling: Coordinate and schedule meetings, appointments, and occasional travel arrangements for team members and leadership, as needed.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Support: Provide administrative support and assist with operational or office-related special projects as required.
• Leadership Support: Provide limited administrative support to senior leadership, including occasional scheduling, travel coordination, and assistance with time-sensitive requests, as needed.
• Customer Service: Greet visitors, answer inquiries, and provide excellent customer service to clients and partners. Accepting and guiding deliveries.
• Event Coordination: Assist in planning and coordinating company events, meetings, and activities.
• Event Support: Order food and lunch for events, ensuring all arrangements meet the needs of the team and guests.
• Facility Management: Schedule facility repairs with a variety of vendors to ensure a safe and functional work environment.
• HR Assistance: Assist the HR department with miscellaneous functions, including onboarding, employee records, and other administrative tasks.
• Record Keeping: Maintain and organize files, records, and other important documents as needed.

Competencies

• Organization: Ability to manage multiple tasks and maintain a well-organized workspace.
• Communication: Strong verbal and written communication skills for effective interaction with team members and partners.
• Time Management: Efficiently prioritizing tasks and managing time to meet deadlines.
• Attention to Detail: Ensuring accuracy in all tasks.
• Problem-Solving: Ability to identify issues and develop effective solutions. Making independent decisions, escalating when necessary.
• Technology Proficiency: Skilled in using office software like MS Office, email, and scheduling tools.
• Customer Service: Providing excellent service to visitors, partners, and team members.
• Adaptability: Flexibility to handle changing priorities and new tasks while anticipating needs before they arise.
• Confidentiality: Maintaining discretion with sensitive information.
• Teamwork: Collaborating effectively with team members while supporting team goals.

Qualifications:

• Prior experience as an Administrative Assistant or in a similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.