Full-Time Receptionist/Administrative Assistant

Job Description

Job Description

Rogers Toyota of Hermiston Oregon has a full-time opening for a Receptionist/Administrative Assistant. Rogers Toyota of Hermiston has been a family-owned business supporting our local community for over 50 years. We provide training, mentoring, coaching, and full support to help you succeed. Rogers Motors is a drug-free, equal opportunity employer. Applicants must pass a background check and drug test while possessing a valid driver’s license with an acceptable safe driving record. If you want to join a winning team and continue to drive home the culture of success that we’ve built over the last 50 years, we want to speak with you!

The Receptionist/Administrative Assistant intercepts and routes incoming calls, takes thorough messages, and provides basic information to callers.  This position is the dealership's front-line contact with the public and must represent the dealership in a professional, friendly manner at all times. 

  ESSENTIAL  DUTIES AND RESPONSIBILITIES

• Answers all incoming calls and routes them to the appropriate department or employee.
• Communicate with callers in a professional, friendly and efficient manner, striving to minimize the time they are put on hold.  
• Take thorough messages, indicating the caller's first and last name, company name if applicable, the time, and the message the caller wishes to leave.
• Take messages as required and deliver messages to respective employees and departments.
• Provide basic information to callers who have general inquiries.
• Perform clerical duties, such as typing, sorting mail and proofreading.
• Assist in preparing stock cards or other paperwork for new & used vehicles.
• Receive and assist in processing paperwork with other departments including Finance, Parts, Service, and Sales.

QUALIFICATIONS

• Ability to read and comprehend instructions and information.
• Must speak clearly on the telephone and convey an image of professionalism and competency to callers.
• Must be able to convey messages to employees clearly and quickly.
• Good judgement.
• Professional personal appearance.
• Bi-lingual is preferred but not mandatory for this position.

The Receptionist position is mostly sedentary. They will work at a desk and will be required to use office machinery such as computer, telephone, and copy machine. Occasional lifting of items up to 20 pounds required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The working conditions described above are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.