Accounting Specialist
$45k - $50kConcordsupply, Inc.
Job Description
Job Description
Concord Supply · San Antonio, TX · Full-time, on-site
Schedule: Monday–Friday, 8:00 a.m.–5:00 p.m.
Salary : $45k-$50k yearly
Concord Supply is hiring an Accounting Specialist to handle customer invoicing, collections follow-up, vendor bills, and daily bank and credit card activity. This is a hands-on role for someone who can keep QuickBooks Desktop current, investigate discrepancies, and follow through with customers, vendors, and internal teams until issues are resolved.
What you’ll do
Accounts receivable
- Prepare and send accurate customer invoices using sales orders, shipping records, and other supporting documents.
- Post and apply customer payments to the correct invoices in QuickBooks Desktop.
- Review the accounts receivable aging report, contact customers about outstanding balances, and track expected payment dates and follow-up actions.
- Investigate billing disputes, short payments, unapplied cash, and credit balances. Coordinate corrections and document their resolution.
Accounts payable
- Enter vendor invoices promptly in QuickBooks Desktop. Verify amounts, due dates, account coding, and supporting documents before posting.
- Review the accounts payable aging report and prepare the weekly payment list with invoices and supporting documents for management approval. Record payments once confirmed.
- Reconcile vendor statements and resolve missing invoices, duplicate bills, unapplied credits, and payment discrepancies.
- Record payroll-related entries in QuickBooks Desktop using approved payroll reports and maintain the supporting records.
Daily accounting and reconciliations
- Review, record, and match the previous business day’s activity across all assigned bank and credit card accounts each business day.
- Follow up on missing receipts and investigate unmatched, duplicate, or uncleared transactions.
- Complete monthly bank and credit card reconciliations and assist with month-end close by reviewing open items and preparing supporting schedules.
What you’ll need
- At least 3 years of hands-on accounting or bookkeeping experience involving accounts receivable, accounts payable, and bank reconciliations.
- Experience with QuickBooks Desktop or a comparable accounting system.
- Proficiency in Microsoft Excel, including filters, basic formulas, and comparing transaction records.
- Ability to manage daily deadlines and weekly payment schedules while keeping accurate, organized records.
Vacancy posted 2 days ago
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