HIM Specialist

Job Summary This position is responsible for providing HIM support in maintaining the Department’s paper and electronic health record system. The HIM Specialist Sr will have an understanding of privacy and security guidelines related to patient information and maintain HIPAA as well as keep all patient information confidential. The key duties of this position rely heavily on the ability to learn, and navigate efficiently within, an electronic health record. The incumbent must be able to communicate both orally and in writing clearly and effectively in the English language; able to work in a fast-paced environment; and develop sound professional working relationships. This position is responsible for advanced functions within the Health Information Management Department. Essential Duties and Responsibilities Document Imaging (Pages/Hour) Prepping Scanning Quality Review/Validation/Indexing Responsible for function(s) (as assigned by HIM Leadership to include prepping, scanning and/or QX/Indexing) within Document Imaging to ensure records are prepped, scanned and QC/Indexed into the Document Management Solution/EMR in a timely manner. Scanning and uploading medical records into a document management application (i.e. VitalChart ChartFlow) for remote coding access, including data related to prepping records to scan. Document Chart Analysis (Records/Hr by patient type): Analyze medical records for completion; assign and reassign provider deficiencies as needed in accordance with regulatory guidelines and in compliance with facility timely completion policy. Support Missing Documentation and Provider Queries as needed. Complete birth and/or death certificate in accordance with state law including contact with mothers and father within facility specific timeframe. Chart Pick up (Rounding) and Reconciliation. Perform Data Integrity duties as assigned (chart correction, duplicate medical records, etc.). Meet productivity expectations based on job function as applicable (document imaging/analysis). Maintain productivity metrics and time for productivity monitoring. Assist internal and outside agencies with information regarding patient records ensuring requests are prioritized appropriately. Answer phones, process continuity of care requests, record retrieval, record filing (as assigned by HIM Leadership). Other duties as assigned. Supervisory Responsibilities This position carries out supervisory responsibilities in accordance with guidelines, policies and procedures and applicable laws. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. Knowledge, Skills, Abilities PC Skills – demonstrates proficiency in keyboard operations, Microsoft Office applications and others as required. Customer Orientation – establishes and maintains long‑term customer relationships, building trust and respect by consistently meeting and exceeding expectations. Privacy and Security – demonstrates an understanding of the importance of providing privacy and security of all patient information. Vital Statistics – birth certificate and paternity acknowledgement. Organization – establishing courses of action to ensure that work is completed efficiently; proactively prioritizes assignments and possesses keen ability to multi‑task. Quality Orientation – accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Work Independently – is self‑supporting; does not need to rely on others to complete a job. Vaccination and Screening Requirements Conifer requires its candidates, as applicable and as permitted by law, to obtain and provide confirmation of all required vaccinations and screenings prior to the start of employment. This may include, but is not limited to, the COVID‑19 vaccination, influenza vaccination, and/or any future required vaccines and screenings. Education and Experience Minimum: High School diploma or equivalent. Preferred: Two (2) years’ experience in a hospital Health Information Management Department. Certificates, Licences, Registrations Preferred: RHIT or RHIA Certification. Physical Demands Ability to sit for extended periods of time. Must be able to efficiently use computer keyboard and mouse to perform coding assignments. Ability to lift up to twenty‑five (25) pounds. Work Environment Pleasant inside environment. Light physical effort. Intense mental concentration stress. Subject to exposure to infectious conditions and minor hazards such as muscle sprains, cuts, and bruises. Other The ideal candidate will have previous Health Information Management experience. EEO Statement Employment practices will not be influenced or affected by an applicant’s or employee’s race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, sexual orientation, gender identity or expression, veteran status, or any other legally protected status. Tenet will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship. Tenet participates in the E‑Verify program. The employment practices of Tenet Healthcare and its companies comply with all applicable laws and regulations. #J-18808-Ljbffr