Finance Assistant

Finance Assistant

We are seeking a person who is enthusiastic, resourceful, very detail oriented and displays a positive attitude to become part of our team. The successful applicant must have the ability to effectively communicate with vendors and staff. In addition, the applicant has to be able to organize and prioritize work, be able to multi-task duties, and have experience in customer service.

Qualifications: High school diploma, and minimum of (1) year or an equivalent combination of education, training and experience in bookkeeping and administrative assistant work. Applicant must be proficient with accounts payables, purchase orders, typing, data entry, and using Microsoft Office Excel and Word applications.

Work hours: 40 hours a week, Monday through Friday - 7:30 a.m. to 4:00 p.m. - Currently, no remote hours available

Work requires moderate physical effort including prolong sitting and standing, and some lifting.

Pay range: $25.66 to $39.31 per hour

The Library offers a comprehensive benefit package for this position.

Position Summary: Euclid Public Library is committed to our mission of Excellence, Professionalism and Learning so, that we can live our vision of being the gem of the community. While always supporting our values of literacy, creativity, innovation, customer service, respect, collaboration and fiscal responsibility. The Finance Assistant is responsible for accomplishing this mission by preparing and processing checks for vendors and assisting with other department duties.

Position Duties Finance Assistant

Assists Fiscal Officer with balancing monthly reports and year-end activity

Assists with bank reconciliations and payroll data, as needed

Attends meeting and serves on internal committees, as requested

Balances account journals monthly and notifies Fiscal Officer of any discrepancies

Verifies Circulation Department register activity and prepares daily bank deposit(s) in the absence of the Deputy Fiscal Officer

Maintains and increases knowledge and skills through attendance at meetings, conferences, training seminars and in-service training sessions

Participates in strategic planning process

Posts expenses to appropriate account journals

Posts journal data to general ledger and submits to Fiscal Officer

Prepares and maintains miscellaneous records and reports

Processes and maintains independent contractor information such as W9 & OPERS forms

Prepares correspondence, as needed

Verifies requisitions for accuracy

Prepares and manages purchase orders

Prepares and ensures accuracy of checks written to vendors

Prepares and ensures accuracy of electronic payments

Ensures Library credit card is used according to Library policy and procedures

Updates status of accounts daily

Provides weekly purchase order, financial, and program speaker updates to managers & supervisors

Performs additional duties and assignments, as needed or requested

Administrative & Human Resources Assistant

Manage employee personnel files from creation to microfilming

Assist with annual cash reconciliation and biennial audit preparation

Assists Fiscal Officer and Director in the records retention process

Maintains electronic employee human resources and benefit databases

Assists with the preparation of Board packets in the absence of the Executive Assistant

Knowledge, Skills, Abilities and Personal Characteristics

Ability to maintain confidentiality and use appropriate judgment in handling information and records

Ability to manage multiple tasks and assignments, meet deadlines, and anticipate needs of the Fiscal Officer

Ability to work independently with general direction

Ability to write business correspondence using correct spelling, grammar and punctuation

Accurately copy and record figures

Ability to tactfully and effectively communicate and work with customers and staff in a personable and professional manner

Ability to interact with persons of various social, cultural, economic and educational backgrounds for the purpose of providing professional, courteous, and prompt service.

Proficient with online resources; including e-mail and online operating systems

Experience with strategic planning process

Knowledge of the American Library Association Bill of Rights

Knowledge of Core Competencies required for position

Knowledge of Health and Safety requirements

Add, subtract, multiply and divide whole numbers; calculate fractions and percentages

Department policies and procedures

Develop and maintain effective working relationships with the Fiscal Officer, Deputy Fiscal Officer and other co-workers

Maintain accurate and complete accounts

Operate office machines (e.g. calculator, photocopier, fax, postage meter, shredder)

Prepare accurate and concise reports

Prepare final copy from draft or dictation

Proficient with Microsoft Office applications

Understanding of patron confidentiality requirements and ethics responsibilities under Ohio law