Office Specialist I/II

Overview Consider a career in public service with the City of Vista. This entry‑level position in the Office of the City Attorney requires a detail‑oriented, organized employee with excellent customer service and communication skills. Office Specialist I – Confidential (C7) – $20.93 - 25.44 per hour Employees in this class normally work under close and continuous supervision, performing repetitive, specific or limited duties according to established routine procedures. Work is reviewed during performance and upon completion. The level requires some knowledge of department office procedures. Office Specialist II – Confidential (C10) – $22.52 - 27.37 per hour Incumbents perform the full scope of duties common to City office positions, with a wider variety of general clerical duties performed with only occasional instruction. Work is reviewed primarily on completion and for overall results. Interactions may require a working knowledge of departmental policies, procedures, and precedents and the ability to select among alternatives in solving problems. Key Responsibilities Type letters, memos, and reports using city formats or rough copy as required. Manage simple or complex alphabetical and numerical filing. Gather information for creating or updating files. Answer phones, provide basic information, and route calls. Open, date‑stamp, and distribute mail. Perform basic mathematical calculations, including payroll recap sheets or time‑sheet reviews. Maintain routine lists, logs, and records. Compose routine correspondence independently as needed. Make copies, collate, staple, and bind materials. Reserve rooms, order supplies, and prepare mailings, including applying labels, affixing postage, and placing mailings in proper order. Proofread materials for clerical accuracy and spelling. Take informal notes of staff meetings and process accounts payable. Create service requests and work orders. Operate a city vehicle in compliance with legal and defensive driving practices. Perform related work as required. Education & Experience Graduation from high school, GED, or equivalent, supplemented by specialized training in the clerical field. Office Specialist I typically requires one year of general office clerical experience; Office Specialist II requires at least two years. Exceptional customer service skills are required at both levels. Knowledge of General office methods and procedures. General software applications, including word processing, spreadsheets, and database management. Modern office equipment operation: computers, fax machines, photocopiers, and scanners. Proper English usage, punctuation, grammar, and spelling. Basic arithmetic and record‑keeping methods. Basic or working knowledge of policies, procedures, and rules of the assigned work unit. Skills Operate office equipment such as photocopiers, computer terminals, and peripherals. Type at a speed of 40–60 net words per minute. Operate a vehicle following legal and defensive driving practices. Abilities Use correct English grammar, punctuation, and spelling. Perform basic mathematical operations. Alphabetize or numerically/chronologically sort materials. Communicate effectively in oral and written form. Work cooperatively and establish effective relations with others. Understand and carry out oral and written directions. Apply and explain policies and procedures within standard guidelines. Physical Demands Regular communication is required verbally and in writing. The employee must be capable of moving up to 50 lbs and transporting up to 10 lbs. Vision requirements include the ability to detect, determine, perceive, and assess work‑related objects or products based on position‑specific tasks. Overtime, flexible scheduling, and use of a personal vehicle may be required. Travel within and outside the city may be necessary. Equal Opportunity Statement The City of Vista is an Equal Opportunity and ADA compliant employer. All qualified candidates and veterans are welcome to apply! #J-18808-Ljbffr City of Vista, CA