SR. Accounts Receivable & Cash Applications Specialist

Location 10810 Katy Freeway,Suite 10,Houston, TX, 77043,United States Employee Type FT Non-Exempt Required Degree 2 Year Degree POSITION SUMMARY/OBJECTIVE: Under the general direction of the AR Manager, the SR Accounts Receivable Specialist is responsible for managing daily cash applications, commercial collections, customer account reconciliations, and the month-end AR support. The position requires accurate payment posting,strongfollow-through,andtheabilitytoresolvecomplexaccountdiscrepancies whileworkingcloselywiththe ARManager,Controller, CustomerService,Sales,andcustomers.TherolesupportsassignedU.S.andEuropecustomer accounts, including USD and GBP activity, as directed. ESSENTIAL FUNCTIONS Reviewauthorizedbankactivity,paymentnotifications,lockboxrecords,andcustomerremittancesforACH, wire, check, and other approved payment methods. PostandapplycustomerreceiptsaccuratelyinNetSuitetothecorrectcustomer,subsidiary,currency,and invoices; verify payment dates, amounts, references, and accounting periods. Applypaymentsacrossmultipleinvoicesandhandlepartialpayments,overpayments,prepayments,andon- account receipts according to approved procedures. Requestmissingremittancedetailspromptlyandresearchunidentifiedreceipts,shortpayments,deductions, duplicate payments, and unapplied cash. Contactcustomersbyphone,email,andapprovedcustomerportalstocollectbalancesandconfirmpayment commitments. Providestatements,invoicecopies,proofofdelivery,andothersupportingdocumentsneededtoresolve payment delays. Documentcollectionactivity,disputes,promisestopay,andfollow-uptasksinNetSuite;followuponmissed commitments promptly. Researchinvoicedisputes,POdiscrepancies,deductions,returns,andcreditmemoissueswithCustomer Service, Sales, and Accounting. Escalatepaymentrisks,disputedbalances,brokenpaymentcommitments,andaccountsrequiringcredithold review to the AR Manager. Reconcilecustomerbalances,payments,credits,deposits,andopeninvoices;resolveunmatchedtransactions and account discrepancies. PrepareARagingsummaryanddetailreportsforassignedsubsidiariesandcurrencies,separatingcurrent and past-due balances. P reparecashapplicationsummaries,unappliedcashschedules,collectionupdates,andaccountreconciliation support for the AR Manager and Controller. AssistwithreconciliationoftheARsubledgertothegeneralledger;investigatedifferenceswiththeController and document resolution. CoordinatewithCustomerServicetoconfirmcompletecustomerdocumentation,billingcontacts,invoice delivery information, and account records. AssisttheARManagerwithcreditreferenceverificationandgatherdocumentsforcredit reviews. Enterapprovedterms,creditlimits,andaccountsettingsonlywhendelegatedbytheARManagerand supported by documented approval. ReceivetaxexemptioncertificatesfromCustomerService,entercertificateinformationintoVertex,maintain supporting records, and esc Serveasaresourceforcomplexcashapplications,collection,andaccountreconciliation issues. Identifyrecurringcausesofpostingdelays,disputes,andunappliedcash;recommendpracticalprocess improvements. HelpmaintainproceduresandtraindesignatedbackupstaffonapprovedARworkflowsanddocumentation standards. Provideclearupdatesonportfolioperformance,collectionpriorities,unresolvedissues,andworkload risks. Routecreditdecisions,creditholdreleases,refunds,write-offs,andnonstandardtermsthroughtheapplicable approval process. REQUIREDEDUCATIONAND EXPERIENCE: Fiveormoreyearsofprogressiveaccountsreceivableexperience,includingcommercialcollections,cash application, and account reconciliation. StrongERPexperience;NetSuiteexperiencepreferred.Abilitytoworkwithcustomerpaymentportalsand electronic remittance records. ProficiencyinExcel,includingpivottables,lookupfunctions,andreconciliationoflargedata sets. Experiencehandlinghigh-volumepayments,multipleinvoices,deductions,unappliedcash,andmonth-end deadlines. Strongwrittenandverbalcommunication,customerservice,organization,andindependentproblem-solving skills. Associatedegreeinaccounting,finance,orarelatedfieldpreferred;equivalentrelevantexperience considered. Experiencewith multi-state,USD/GBPtransactions,manufacturingorindustrialcustomers,andVertextax exemption records preferred. WORK ENVIRONMENT Thisjobisoperatedinaprofessionalofficeenvironment.Thisroleroutinelyusesstandard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. PHYSICAL DEMANDS Ability to lift/push/pull up to 15 lbs. POSITIONTYPE/EXPECTEDHOURSOF WORK Thisisafull-timeposition,andthehoursofworkanddaysareMondaythroughFriday. Occasionaleveningand weekend work may be required as job duties demand. EEO STATEMENT Utex Industries is an equal employment opportunity employer and shall make all employment-related decisions withoutregard torace, color, nationalorigin, ancestry, religion, creed, age, sex, sexualorientation, maritalstatus, militaryorveteranstatus,and/oranyotherstatusorconditionprotectedbyapplicablefederal,state,orlocal law. OTHER DUTIES This job description is not designed to cover or maintain a comprehensive list of activities, duties or responsibilities that are required for this job. Other duties and responsibilities may be assigned and/or changed at any time. #J-18808-Ljbffr Utex Industries