Legal Administrative Assistant

JOB SUMMARY

We are currently seeking a full-time Legal Administrative Assistant to support attorneys and paralegals in our Community Association Law Department in our West Chester, PA office. The Legal Administrative Assistant will perform a full range of administrative and clerical duties in support of assigned attorneys and paralegals. This position requires a high level of organization, reliability, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The expected support ratio is approximately four attorneys and one paralegal per assistant.

DUTIES AND RESPONSIBILITIES

• Manage and maintain attorney calendars, enter calendar reminders, and proactively notify attorneys of pending deadlines, hearings, and obligations to ensure compliance.

• Type, edit and compile documents, correspondence, memoranda, and related materials.

• Receive and transcribe dictation from draft or dictated text.

• Maintain and organize hard-copy and electronic files, scan, and file documents in the firm’s document management system in accordance with established procedures.

• Schedule attorney and client meetings and reserve conference space as needed.

• Enter attorneys’ time in TABS, review pre-bills, coordinate attorney review and approval, process edits, and prepare and process final bills.

• Conduct conflict checks and open new matters in accordance with firm procedures.

• Electronically file legal documents with applicable courts and agencies.

• Receive, sort, and distribute department mail; ensure timely handling of outgoing and overnight deliveries.

• Respond to and assist clients by telephone or email, providing non-legal information and ensuring appropriate follow-up and resolution.

• Close files in accordance with firm policies and document retention procedures.

• Notarize documents (if certified).

• Assist with reception desk or office clerk coverage as needed.

• Work collaboratively with attorneys, paralegals, support staff, and firm administration to support overall firm operations.

JOB REQUIREMENTS

• High school diploma required; a minimum of three (3) years of legal administrative assistant experience in a law firm is required.

• Proficiency with MS Office software including Outlook, Word, and Excel.

• Experience with TABS3 billing software is desirable.

• Excellent organizational and communication skills with close attention to detail, ability to understand and follow oral and written instructions.

• Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, and decision-making skills.

• High level of interpersonal skills to communicate in person, by email and telephone and to follow instruction effectively with confidentiality, courtesy, and tact, from a diverse group of clients, attorneys, and staff.

This position offers a competitive salary and benefits package. We are an Equal Opportunity Employer.

To apply for this position, please send cover letter and resume to Lisa Powell at .