Staff Accountant

Staff Accountant & People Ops Administrator (ADP) QBO Procore Benefits: 401(k) 401(k) matching Company parties Competitive salary Health insurance Paid time off Profit sharing Location: Orlando, FL 32819 Type: Full-time Reports to: Controller Team: Lean back office (Controller + you) supporting :40 employees The role We’re bringing accounting and HR administration fully in-house. This role is for a hands-on operator who can run core accounting workflows, support payroll and HR admin, and improve systems through automation and process design. You’ll partner directly with our Controller and have a clear growth path into expanded responsibility over time. This is not a "keep the seat warm" job. It’s real ownership, fast learning, and measurable outcomes. What You’ll Own (Accounting) Accounts Payable + Vendor Management Own AP intake and processing: coding, approvals, vendor communication, documentation Maintain clean vendor/subcontractor files and consistent controls Build a predictable weekly AP rhythm and reduce fire drills Payroll Support (ADP) Coordinate payroll inputs and cutoffs (time/changes/deductions) for :40 employees Support payroll processing with ADP and resolve payroll issues quickly and accurately Track and process employee changes that impact payroll/benefits Bank Feeds + Reconciliations (QBO) Manage transaction hygiene: receipts, coding rules, approvals, follow-ups Monthly bank and credit card reconciliations with clean supporting schedules Month-End Close Support Execute close checklist items, supporting schedules, and reconcilations Help produce timely month-end financials with fewer surprises Construction Ops Finance Support (Procore + QBO) Support job-costing workflow and ensure proper coding/visibility Partner with PMs to keep cost data clean and actionable What you’ll own (HR Admin / People Ops) This is operational HR administration, not "HR strategy." Onboarding logistics: paperwork, checklists, file setup, systems access, first-week readiness Offer letter/admin support: templates, e-sign, document collection Benefits/admin coordination: employee changes, enrollments, vendor coordination Maintain employee files, acknowledgements, compliance items, key dates Automation & streamlining (core expectation) We want someone who does the work and improves the work : Standardize intake (shared inbox/forms), naming conventions, and documentation Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding) Build approval routing and reduce back-and-forth Improve reporting visibility (aging, close status, issue trackers, dashboards) Tech stack Payroll: ADP Accounting: QuickBooks Online (QBO) Operations/Job Costing: Procore (integrated with accounting workflow) What we’re looking for Required 5–10 years accounting operations experience (construction a plus, not required) Strong AP + reconciliations + month-end support fundamentals Experience coordinating payroll runs (ADP experience preferred) High ownership, accuracy, and deadline discipline (you close loops) Tech-forward: comfortable learning systems quickly and improving workflows Strong communicator with vendors, PMs, and leadership 4 year accounting related degree Preferred QBO power-user (bank rules, recurring transactions, audit trails, reporting) Procore exposure or job-costing familiarity HR admin experience (onboarding/benefits coordination) Experience documenting processes and implementing automation What success looks like (first 90 days) AP is predictable, clean, and current—no vendor surprises Payroll support runs smoothly with clean cutoffs and minimal corrections Reconciliations are timely and month-end close stays on schedule Onboarding is consistent and documented (no "tribal knowledge") You implement 3+ workflow improvements that reduce manual work and rework Compensation & growth Competitive salary + benefits based on experience High visibility, real responsibility, and a clear runway into senior accounting/Controller-track work #J-18808-Ljbffr Poli Construction Inc.