Human Resources Generalist

HR Generalist

Location: Madison, WI

Job Type: Full-time

About Us:

Universal Presentation Concepts, UPC, is a leading company in the design and manufacturing of custom retail display fixtures, committed to delivering high-quality, innovative solutions for retail, commercial, and exhibition spaces. Our team thrives on precision, creativity, and efficiency, ensuring that every fixture meets the highest standards of craftsmanship and functionality.

Job Summary:

We are seeking a passionate HR Generalist to oversee all functions within human resources and safety onsite at our Madison office. This role requires direct interaction with various levels of staff in the areas of performance, compensation, payroll, benefits administration, employee relations, orientation/training/development, and policy/procedure development. While monitoring the division budget and HR system.

Key Responsibilities:

• Manage the talent acquisition process, which includes creating job descriptions, posting, interviewing, and hiring qualified job applicants. Collaborate with departmental leaders to understand the skills and competencies required for openings.
• Maintain employee records in Paychex, such as the completion and accuracy of details such as employee contact information, job classification, pay rates, organizational structure, and other key details.
• Perform administrative and record-keeping tasks related to staffing changes, which may include time off requests, layoffs, resignations, terminations, and extended leaves of absence.
• Process payroll in a timely manner and ensure the accuracy of salaries, benefits, garnishments, taxes, other deductions, and payroll updates, including new hires and terminations.
• Administer the employee benefits programs, which may include collecting and submitting employee information and notice of changes in status to health, dental, life, disability, and other insurance carriers or insurance brokers.
• Plans and supports company-wide information meetings such as safety training, open enrollment, new hire orientation, and meetings to announce or discuss changes in retirement or benefits plans.
• Leads the safety program by enforcing policies and procedures, conducting monthly walk throughs, reporting, and training employees on safe practices.
• Administer and manage the performance review process.
• Monitors and ensures the organization's compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews and modifies policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, recruiting, and employment law; applies this knowledge to communicate changes in policy, practice, and resources to upper management.
• Conducts or assists with record audits and mandatory reports, which may include I-9 audits, discrimination testing, payroll reports and audits, and other compliance reviews.
• Oversee employee disciplinary meetings, terminations, and investigations.

Qualifications & Skills:

• Motivated, goal-oriented, persistent, and skilled negotiator.
• Excellent oral and written communication skills.
• Handles stressful situations and deadline pressures well.
• Excellent organizational and time management skills
• Plans and carries out responsibilities with minimal direction.
• Evidence of the practice of a high level of confidentiality.
• Excellent interpersonal and coaching skills.
• Proven ability to self-direct work activities and multi-task on multiple projects at once.
• Demonstrated ability to interact effectively with the levels of staff and management.
• Demonstrated ability to serve as a successful participant on the executive management team that provides company leadership and direction.
• Must be proficient with Microsoft applications (i.e. Excel, Word, Outlook).

Benefits:

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Professional development opportunities
• Collaborative and innovative work environment
• 401K with company match