Accounting Clerk

Job Description

Job Description

Music + Passion + Business = FBMM! Start your career with us today! FBMM represents some of the top recording and touring artists, songwriters, and creatives across all genres of music. Household names? Yep. Global superstars and stadium headliners? That too. We are an established, highly respected entertainment business management firm with offices in Nashville, New York, and Los Angeles.

We encourage employees to establish long-term careers with FBMM and, as a result, 50% of our staff have been here for more than five years. Their collective knowledge and experience create the perfect environment for mentorship. We love to promote from within and have created a clear path for advancement!

We are looking for an Accounting Clerk who can support the internal accounting and financial operations of the firm by managing day-to-day transaction processing, payroll, reconciliation and compliance related tasks. This role requires strong attention to detail, the ability to work independently and prioritize recurring responsibilities with minimal supervision, and a high degree of flexibility in a fast-paced environment. The Accounting Clerk works closing with the Controller to ensure accurate and timely financial recordkeeping across the organization.

Essential Duties and Responsibilities include but are not limited to:

Accounts Payable, Deposits & Transaction Processing

• Process accounts payable transactions, including vendor invoices, coding, approvals, payment preparation, and related documentation.
• Prepare and record deposits accurately and in a timely manner.
• Process employee reimbursements and ensure appropriate backup and approvals are maintained.
• Reconcile and process company credit card activity, including statement review, coding, follow-up, and documentation.
• Maintain organized records for accounts payable, reimbursements, credit cards, deposits, and other recurring accounting transactions

Payroll, Timekeeping & Employee-Related Reporting

• Process bi-weekly payroll in coordination with applicable payroll providers and internal stakeholders.
• Review and verify employee timecards for accuracy, completeness, and proper approval prior to payroll processing.
• Review payroll tax reports and identify or resolve discrepancies as needed.
• Assist with year-end payroll reporting, including W-2 review and related documentation.
• Prepare and maintain 401(k) reporting, including contribution tracking, eligibility support, and recurring updates.
• Support the annual 401(k) audit by gathering documentation, preparing reports, and responding to information requests.
• Maintain and update the mobile device summary, including employee assignments, related charges, and allocation information as applicable.

Client Billing, Billbacks & CAM Reconciliation

• Prepare and process client invoices, billbacks, and other client-related billing items accurately and timely.
• Review supporting documentation for billbacks and ensure charges are properly allocated and communicated.
• Assist with CAM reconciliations, including gathering expenses, preparing schedules, reviewing allocations, and supporting final reconciliation documentation.

Account Reconciliations, Tax Support & Compliance

• Perform recurring account reconciliations; research and resolve discrepancies in a timely manner.
• Assist with tax preparation by compiling reports, schedules, backup documentation, and other requested information.
• Prepare and support 1099 reporting, including vendor review, documentation, and year-end filing support.
• Assist with state and local tax filings, reporting, and related compliance requirements.
• Maintain accurate financial documentation to support internal reporting, external reporting, audits, tax preparation, and compliance needs.

Reporting & Documentation

• Prepare, update, and distribute recurring financial and operational reports as assigned.
• Maintain company reports, spreadsheets, summaries, flowcharts, and databases to ensure information remains accurate and current.
• Support accounting, payroll, tax, audit, and compliance processes by maintaining complete, accurate, and well-organized records.

Qualifications:

• Bachelor's degree in Accounting, Business, or related field required.
• Minimum of two (2) years of experience as an Accounting Clerk or in a similar accounting support role.
• Advanced proficiency in Microsoft Excel and Adobe PDF.
• Strong analytical, problem-solving, organizational, and planning skills.
• Demonstrated ability to work independently, prioritize, and maintain recurring tasks with minimal supervision.
• Strong attention to detail and accuracy.
• Ability to adapt quickly and operate with flexibility in a fast-paced environment.
• Effective written and verbal communication skills.
• Must possess a high level of confidentiality and exercise independent judgment.