Attendance Clerk - Junior High

Job Description

Job Description

ROLE AND PURPOSE:

To maintain student attendance records and to serve as secretary to the assistant principal(s).

QUALIFICATIONS: 

Education/Certification:

• High School Diploma/GED from an accredited institution, required.

Experience:        

• 2 years of data entry experience preferred
• General Clerical Experience
• 2 years data entry experience (preferred)

SPECIAL KNOWLEDGE/SKILLS:

• Bilingual Preferred.
• Ability to maintain confidential, accurate and auditable records.
• Ability to use computer and software to develop spreadsheets, databases, and do word processing.
• Proficient typing, keyboarding, and file maintenance skills.
• Ability to multitask, work well in a fast-paced environment, and meet established deadlines.
• Strong organizational, communication, and interpersonal skills. 
• Detail Oriented.

MAJOR RESPONSIBILITIES AND DUTIES:  

I. ADMINISTRATION SUPPORT:

• Maintain attendance records on the mainframe computer
  • Enter each period's absentees and tardies
  • Updates computer from call-in list.
• Monitors absences.
  • Calls parents of absent students who have not been cleared.
  • Reports any attendance problems to assistant principal(s)
  • At end of day, prints/types updated Unexcused Absence Summary and distributes to all teachers.
  • Prepares attendance reports.
  • Writes passes and admits for students.
• Serves as secretary to assistant principal(s).
  • Receives telephone calls and takes messages as needed.
  • Performs general clerical duties, such as filing, typing letters, etc.
• Supervises office aides
• Other duties as assigned

II. SHARED RESPONSIBILITIES:

(May vary with school situation)

• Phone security for front door scan - raptor
• Assists Data Clerk when necessary.
• Assists in clinic in nurse's absence.

III. WORKING CONDITIONS:

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:

• Tools/Equipment Used: Standard office equipment, including computers and peripherals; standard instructional equipment.
• Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping
• Motion: Moderate walking
• Lifting: Regular light lifting and carrying (less than 15 pounds)
• Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress.